Administration Coordinator

By University Research Company (URC) 2 weeks ago

Job details

Description

University Research Co., LLC (URC). Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. URC focuses on finding ways to deliver proven approaches to health care problems, applying quality improvement (QI) methods and conducting operations research to tailor those approaches to various settings. Recognizing implementation barriers unique to each setting, we train local managers and service providers to strengthen health systems, integrate system elements, and bring improvements to scale.
Reports to: Operations Manager

  • Directly Supervises: Stores Management Specialist, Fleet & Transport Management Officer, Administration Assistant,Office Assistant, Receptionist and Custodian
  • Location: Lusaka or [TBD] provincial office, Zambia
  • The Administration Coordinator is responsible for the thorough oversight of the administrative function, ensuring day-to-day office operations run smoothly, including management of events, adherence to safety and security policies and procedures, and facility maintenance and repairs

Key Outputs

  • General office organization
  • Safe, neat and secure work environment
  • Up to date fleet fuel, repair & maintenance reports produced
  • Up to date vendor reports produced
  • Report on stores situation and transactions produced

Responsibilities

  • Monitor the implementation of guidelines for office management, maintenance of accurate records of all assets and inventories in line with set URC project standards
  • Maintain a schedule for drivers and manage transport needs for project staff and guests
  • Periodically carry out Stores and assets auditing to review the reliability and integrity of stock and assets management information & activities and make appropriate recommendations to curb the gaps in line with the Project objectives
  • Confirm need for vehicle repair and maintenance in accordance with project fleet management guidelines
  • Regularly review and maintain the implementation of procedures on storage, inventory control and distribution of supplies, spare parts and consumables to different users
  • Receive vendor bills, review, process payment for telephone, water and electricity, vehicles repair and maintenance, fuel and vehicle hire
  • Produce monthly administration reports and submit to Operations Manager
  • Ensure cleanliness, neatness and security of the work environment as per URC project office management guidelines
  • Perform any other duties as may be assigned

Qualifications

  • Bachelor’s Degree in Business Administration or its equivalent
  • A Post Graduate Diploma in Business Administration is an added advantage
  • Five (5) years in a busy organization
  • Purchasing and Supply knowledge
  • Stores Management Knowledge
  • Knowledge of general office management procedures
  • Knowledge in fleet management

Key Skills

  • Interpersonal skills
  • Communication skills
  • Records management skills
  • Hands-on-computer skills
  • Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted
  • No phone calls please
  • However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise
  • Thank you very much for your interest
  • “Contingent on Contract Award”
  • URC is an E-Verify Employer
  • URC is proud to be an Equal Employment Opportunity employer
  • We value and seek diversity in our workforce.

How to apply
Send your applications to the link below:

For more information

University Research Company (URC)

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