Administrative Assistant (1)

By Tanelec Zambia Ltd 11 months ago

Job details

Job deadline
13 January

Brilliance Executive Management Consultancy Ltd, We specialize in identifying, attracting and hiring professionals to critical positions with companies across the country. We are not driven by previously-defined processes and predictable solutions, but by listening to clients’ needs and working together to chart, then navigate the wisest course. We target and headhunt by specific industries to ensure that quality candidates are not missed out. Our vigorous research and selection process ensure that we only target the best candidates and conduct reference checks on the shortlisted candidates. You need a trusted and reliable partner for your executive search positions. Our experienced Recruitment Consultants just need a thorough understanding of the job requirement and we will ensure to deliver the best fit candidates for your organization.


  • The Administrative Assistant will be required to perform a variety of administrative and human resource tasks
  • The Administrative Assistant will also provide support to line managers and ensure the efficient and smooth day-to-day operation of the office or company
  •  Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems
  •  Screening and directing phone calls
  •  Organizing and scheduling appointments
  • With the consultation of Managing Partners planning meetings and take detailed minutes
  • Manage company awareness campaigns on Social Media ( mostly Facebook & Twitter)
  • Assist line managers handle HR matters ( Screening of applications and preparing interview reports)
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with the Administration Manager to handle requests and queries from Line Managers


  • Sound interpersonal skills
  • Excellent telephone etiquette
  • Excellent time management skills and the ability to prioritize work
  •  Attention to detail and problem solving skills
  •  Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • A team player
  • Diploma in Human Resource Management and Business Administration or Public Administration or equivalent
  • A Degree in any of the above named fields will be an added advantage
  • Must have reasonable experience in HR (focusing on Recruitment, Training and Development)
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and scanning machines
  • Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
  • Must be young, energetic and flexible
  • Must be conversant with social sites like Facebook, Twitter and Instagram

How to apply
Detailed and up to date CVS must be sent to the undersigned:

For more information

To apply for this job email

Tanelec Zambia Ltd

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