Assistant Director- Purchasing and Supply – 1

By Zambia Revenue Authority (ZRA) 1 week ago

Job details

Job deadline
24 March
Description

In the context of declining Government revenues from a peak of around 30 percent of GDP in the late 1970s to just 13 percent of GDP from tax collections in the early 1990s, the Zambian Government launched a tax reform programme in 1992. In addition to various tax policy initiatives, this reform programme included a major overhaul of revenue administration through the establishment the Zambia Revenue Authority (ZRA), on April 1, 1994, as a semi-autonomous agency under the Zambia Revenue Authority Act, now Chapter 321 of the Laws of Zambia. That culminated in the former Departments of Income Tax and Customs and Excise of the then Ministry of Finance being brought together under the revenue authority. Consequently, at inception, ZRA had two operating divisions named as the Direct Taxes Division, and the Customs and Excise Division. A third operating division called the Value Added Tax (VAT) Division was later created to prepare for the introduction of VAT that replaced Sales Tax. The VAT Division became operational following the enactment of the Value Added Tax Act in July 1995. This important development along with policy measures on income tax rates and customs tariff reform, as well as the introduction of VAT saw the contribution from tax collections rise to more than 18 percent of GDP. Zambia was the second country in Africa to adopt the semi-autonomous model of a Revenue Authority in 1994 following Uganda that established one in 1992. While Ghana introduced separate Tax and Customs Authorities and Boards in the late 1980s, Uganda in 1992, and then Zambia in 1994 were the first to bring both customs and domestic tax administration under one semi-autonomous institution. Assistant Director- Purchasing and Supply (GRADE ZRA03) (01)

Responsibilities

  • In line with our corporate priorities aimed at ensuring optimization of revenue collection and increased tax compliance on the one hand and the need to effectively manage the numerous challenges and opportunities in the fast changing business environment on the other, we are seeking a highly motivated, result-oriented and well qualified and experienced professional to fill the following vacancy
  • Reporting directly to the Director – Administration
  • The job holder will be required to plan, co-ordinate and control the Purchasing and Supplies Unit to ensure timely acquisition of goods, works and services, and the economic storage and distribution of all goods received on behalf of all Divisions and Departments in the Authority
  • The main duties and accountabilities of the job holder will include but not limited to the following
  • Administer all procurement operations to ensure timely acquisition of goods, works and services in an efficient and effective manner to promote value for money and ensure transparency and accountability in the procurement process
  • Responsible for preparation of tender documents, evaluation of tenders and timely submission of papers to the Management Tender Committee
  • Administer all Secretarial functions of the Management Tender Committee through preparation of notices, agenda and taking minutes of the meeting proceedings
  • Responsible for the preparation of monthly and quarterly reports for Management decisions
  • Oversee the preparation of contract documents and management of contracts
  • Attend to audit queries concerning procurement and stores operations
  • Promote value for money in the acquisition of goods and services by benchmarking against good world class procurement practices
  • Responsible for the preparation of tender documents for goods, services and works
  • Direct and control the activities of the stores functions to ensure economic storage and distribution of all goods received on behalf of the Authority
  • Scrutinize and approve all stores reports such as stock reconciliation report, weekly status reports, stock take reports and Systems Generated Queries Reports to ensure accountability in the operations of the stores functions
  • Administer stores designs and elimination of redundant stock in order to ensure efficiency and economic operation of stores
  • Administer hotel bookings and conferencing for members of staff and make arrangements for all local and international travels for staff as approved
  • Responsible for the supervision of the procurement and stores staff
  • Responsible for assessing training needs for staff in procurement and stores and recommend for appropriate training
  • Responsible for administering the Performance Management and Development Contracts for staff in procurement and stores
  • Preparation of the procurement and stores annual plans.

Qualifications 

  • Grade 12 School Certificate/General Certificate of Education or equivalent
  • First Degree in Purchasing and Supply from a reputable institution; or any first Degree from a reputable institution with a Graduate Diploma of the Chattered Institute of Purchasing and Supply from a reputable institution
  • Master’s degree in a relevant field will be an added advantage
  • Paid up member of the Zambia Institute of Purchasing and Supply with a valid practicing license
  • Five years’ work experience in Purchasing and Supply management with at least three (03) years at managerial level
  • Good knowledge of Procurement and Stores procedures
  • In depth knowledge of Purchasing and Supply systems
  • Broad understanding of the Purchasing and Supply business strategies
  • High level of business awareness
  • Good character with high levels of integrity
  • Good analytical skills
  • Good leadership, interpersonal and decision making skills
  • Good planning and organizing skills
  • Good negotiating skills
  • Good oral and written communication skills
  • Good in depth knowledge and understanding of the Zambia Public Procurement Act.

How to apply
Send your detailed CVs, photocopies of their academic/professional qualifications and any other documentation in support of the application. Daytime and reachable telephone and/or mobile numbers should be clearly stated to:
The Director – Human Resource,
Zambia Revenue Authority,
PO Box 35710,
Lusaka.

For more information

Call
+260 211 380000
To apply for this job email
advice@zra.org.zm
Zambia Revenue Authority (ZRA) (Villa Elizabetha, Lusaka)

Zambia Revenue Authority (ZRA)

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