Finance Coordinator

By Save the Children Zambia 2 weeks ago

Job details

Job deadline
14 November
Description

Save the Children aims to be a place where world class people of diverse backgrounds work together to support to improve the lives of children. We also need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. When you are applying for a role with us, please ensure that you provide us with details of your work experience and some detail around your responsibilities within each role. All jobs close at midnight GMT on the date specified.

Child Safeguarding

  • Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
  • Finance Coordinator is responsible for day to day management of Finance unit
  • He/She ensures all payments are checked based on SCI guidelines, payments are processed and recorded to the financial systems on a timely fashion
  • In addition, the responsibility also includes review and sign off monthly payroll, severance accruals, clearance of all outstanding balance sheets accounts, lead on month end and year end processes

Responsibilities

  • Reports to: Finance Manager
  • Staff directly reporting to this post: Finance Officer and Cashier/Finance Assistant
  • Budget responsibility: none

As a member of Finance Team, contribute to:

  • Responsible for the oversight of day-to-day management of Lusaka Finance unit
  • Ensure all processed payments are properly reviewed, properly supported and complete, accurately coded, dually approved and timely processed
  • Liaise with the budget holders on exceptional cases, understand the engagements and provide necessary guidelines/solutions to both program and finance staff on actions need to be taken to mitigate the potential risks
  • Recommend change in the process if such a need arises
  • Review and sign off on the accurateness of the vouchers as well as the bank checks before the payments
  • Oversee the process of bank book maintenance and bank balance reconciliation
  • Oversee the voucher posting processes to ensure all vouchers are recorded and posted to the system on a daily basis
  • Review bank reconciliations on accurateness and correctness to ensure all the payments in the bank statements are accounted for
  • Maintain a bank signatory list and make sure it is updated on a monthly basis or whenever a need arises
  • Ensure cash books are maintained and cash reconciliation is done on a daily basis
  • Responsible for ensuring all program/admin advances taken by staff are settled on a timely fashion
  • Review and sign off on monthly payroll for SCI staff including calculation and payments of Income Tax as well as Social Security
  • Review and sign off on periodic severance, calculation as well as allocation
  • Regularly review trail balance and clarify the reason for the variances
  • Lead on timely review and clearance of balance sheets account to ensure timely accruals, amortization and clearance of assets and liability accounts, including account 2031
  • Lead on month end processes and draft Monthly financial report
  • Lead year end as well as grant specific audits audit engagements. Ensure the process is timely scheduled and complete on a timely fashion
  • Work closely with Finance Manager to address the findings
  • Ensure all finance documents are properly and orderly maintained
  • Review transactions booked on pool funding sources on accurateness and correctness
  • Provide technical support and assistance to Budget Holders on budget/expenditure related issues
  • Capacity Building for Finance and None Finance staff
  • Responsible For preparing the development plan and setting objectives of the staff within the unit
  • Monitoring the ongoing performance, providing a feedback as well as capacity building of the staff in the unit
  • Any other related tasks as requested by Supervisor
  • Emergency Preparedness and Response
  • In case of emergency, contribute to finance services

Skills and Behaviours (Our Values In Practice)

Responsibilities 

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
    Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Integrity:
  • Honest, encourages openness and transparency

Qualifications

  • College graduates/studies related to Accounting, finance, and/or audit
  • Recommended 6+ years of relevant work experience as an accountant, audit, etc
  • Proven experience managing the team
  • Excellent organizational & communications skills
  • Ability to work independently while keeping a supervisor updated
  • Good proficiency in spoken and written English
  • Excellent computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred. Knowledge of Agresso would be an advantage
  • Flexible attitude and willingness to work extra hours to get the job done
  • Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

How to apply
Send application latter clearly stating the position in the subject line with a detailed CVs to the email below:

For more information

Visit website
https://zambia.savethechildren.net/jobs/job-details/77
Call
+260 211 250195
To apply for this job email
Save the Children Zambia (Diplomatic Centre, Lusaka)

Save the Children Zambia

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