Finance & Grants Officer

By British Council in Zambia 2 months ago

Job details

Job deadline
13 August
Description

British Council. The Support to Implementation of Zambia Elections Project is a project funded by the European Union that will be managed by the British Council. The overall objective of the SIZE Post election Project is to support projects that will capacity building women leaders skills, improve women’s opportunities for women participation and representation and lobby for legal and administrative reforms that will improve the holding of future elections in Zambia.

Responsibilities

  • To provide the Support to Implementation of Zambia Elections (SIZE) Post election Project with strategic and technical management so that we deliver clear and coherent project results in line with donor requirements for the Project
  • The post holder will be accountable for setting up of accounts, recording all income and expenditure, variance, divergence and procurement in line with international best practices, British Council and European Union requirements
  • He/She will be responsible for facilitating reporting of European Union finances in line with international best practices, and programme quality standards and for delivering on value for money
  • It will facilitate financial forecasts and budgets are accurately and realistically costed and managed effectively, including monitoring of project expenditure and income projections
  • The role holder will ensure timely and effective financial support services to the Programme Team, to facilitate efficient, effective programme delivery across Zambia

Financial systems and controls

  • The post holder will implement financial guidelines for SIZE in line with the Contract between the British Council and the European Union
  • To ensure corporate Financial Control and Compliance Framework (FCCF) is followed and meetings are held in line with the corporate standard and schedule
  • Submission of FCCF as per corporate standard
  • He/she will assist in preparation of end of month/year financial returns
  • To assist in Review and submission of end of year accruals. Circulate & follow up on the Purchase Order (PO) by Purchase Order (PO) report on a weekly basis

Liaising with BC Zambia to ensure completion of the following tasks

  • Bank reconciliation and liaising with GSD on P2P process
  • Scan project invoices to the hub
  • The post holder will ensure that all information for the Project staff is updated on the payroll, ensure that all statutory obligations regarding for the Project are met and collect copies of the payroll reports
  • The post is expected to work with procurement in ensuring that the procurement standards are adhered to as per British Council requirements
  • To ensure that all procurement is done in adherence to rules and requirements of donor organisations where relevant (e.g. DFID and the EU)
  • Manage fixed assets as well as creating and monitoring a system of controls, procedures for recording Project fixed assets

Grants Management

  • The post holder is expected to scrutinise grant disbursement at HQ and country level for compliance with agreed financial standards
  • He/She will release funds to grantees. Conduct preparatory work for due diligence assessment and follow up to due diligence assessments
  • The post holder is expected to manage risks while ensuring corporate Enterprise and Risk Management framework (ERMF) is followed and meetings are held in line with the corporate standard and schedule
  • Submission of ERMF as per corporate standard and take minutes of the ERMF meetings.

How to apply
Send applications to the undersigned:

For more information

British Council in Zambia

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