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Image Promotions are experts in the organisation of ceremonies, conferences, congresses, seminars, exhibitions and similar events. They can provide either a turnkey event service or a more scoped service covering particular aspects of your event or conference. In short, Image Promotions tailors their services to meet your needs. This is your one stop solution for every event! The company also offers destination management services, ideal for international groups wanting to host an event in Zambia.
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Events and hospitality management
Image Promotions lets you relax in the knowledge that a reliable and experienced team are on hand to ensure your event is a success.
Image Promotions is servicing the agency meeting and incentive industry. The company sets the standard of excellence for event management, by providing timely, cost-effective, professional service in locations around the world. When you choose Image Promotions, you choose quality and reputation – each of their partner DMC´s is an independently owned and operated business that sets the standard of excellence for event management in its destination. Their clients range from small organisations to international agencies such as UN and the World Bank.
Venue and liaison services
The Image Promotions team can handle all liaison with venues including accommodation, meeting rooms, space allocation, access logistics, time frames, safety and security, construction parameters and constraints, technical details, links to electrical supplies and other facilities, cleaning, all signage, décor, theme and parking. The Image Promotions team will also coordinate all catering needs including layout, construction, appointment of caterers, as well as menu and beverage selection. Image Promotions can also manage the venue site including supervision of event build-up, the actual event and post event site break-down.
Coordination of contractors and service providers
A whole network of services are needed to bring an event to life. Image Promotions manages the entire process, handling all coordination between sub-contractors and various service providers. Separate services like security, installation of electrics and flooring, furniture and equipment hire, interpretation services, AV and staging, branding, and staffing, all need to be thought about and managed effectively to make each event a success. Image Promotions will recommend and appoint contractors on your behalf if required.
Design and layout of your event
Image Promotions will design floor plans to suit your specific needs, incorporating fire and safety requirements. Floor plan layouts will take into account construction parameters and constraints, traffic flow, visibility, impact, signage requirements, special attractions and activity areas, sponsorship requirements, themes and décor.
Image Promotions provide a country based point of contact. They interact with and entertain delegates, handle speaker requirements, liaise with government departments and associated agencies, handle the media, and manage dedicated websites including on-line registration. They then compile relevant delegate registration forms, confirmations, on-site registration and guidance.
Entertainment and activities
Entertainment programs, group activities and team building programs can be discussed, implemented and coordinated on your behalf.
Image Promotions support the planning and implementation of conference logistics including VISA processing for international delegates, transportation and airport transfers (flights and coaches), as well as the coordination of printing and delivery of conference material.
Event management and marketing
Image Promotions will formulate a full schedule (from a logistical and timing perspective), prepare provisional budgets and handle accounting administration. They can assist in the development and delivery of the ‘look’ of your event, together with a marketing plan that includes advertising schedules across print, electronic media, press releases and promotions. Event agendas and programs will often need to be designed, and tickets or invites printed and distributed.
Terms of service
Image Promotions charge a management fee based on the terms of reference and anticipated workload. Payment terms are: deposit on appointment, instalments leading up to the event, and final payment at the time of the event. Alteration of terms of reference or date of the venue may result in an increase on the quoted fee. All fees quoted are exclusive of VAT.Image Promotions services
- Venue and liaison services
- Coordination of contractors and service providers
- Design and layout of your event
- Communication management
- Entertainment and activities
- Logistics management
- Event management and marketing
Image Promotions recent events
- Agritech Expo 2014/2015/2016 – 3000 sq m of infrastructure
- Gemfield Kagem Mining Expo 2013/2014
- CPG & GRZ High Level Meeting 2014 – Market Place
- Chinese Spring Festival 2012/2013/2014/2015
- UNICEF ZCCC7 Unite4climate 2007-2014
- African Union’s African Girls’ Summit 2015
- Careers Fair
- National Council for Construction (NCC) April 2016
Image Promotions Events and hospitality management