Manager - Human Resource and Administration

Zambia Public Procurement Authority (ZPPA) invites applications from suitably qualified and experienced candidates for appointment into ZPPA’s establishment for the following positions: Manager - Human Resource and Administration, ZPPA 03/1

Responsibilities

To carry out policies relating to all phases of Human Resources and administration activities, in order to promote good work environment and ensure proper, efficient and effective management service delivery.

The role among others involves assisting the Director – Human Resources and Administration in formulation of policy, direction and coordination of administration and human resources of the management of the authority.It also involves the effective coordination and supervision of subordinate staff, to ensure efficient service delivery.

Assists superior with the formulation, developing and implementing of human resources and administration policies and procedures, advising both management and members of staff on labour laws, human resources management policies and procedures in order to create a conducive working atmosphere in the institution in attaining the set objectives.

Liaises with Departmental Heads and superior on the recruitment of staff to fill vacant positions whenever required, and on staff development matters to ensure recruitment of the right caliber of staff. Plans and conducts new employees’ orientation to foster positive attitude towards organisational goals.

Assists in preparation of separation notices for employees leaving the Institutionand conducts exit interviews to determine reason for separation; reports findings to management through reports and recommendations on relevant procedures and mitigatory action to reduce turnover.

Administers the disciplinary code and grievance procedures to ensure high levels of discipline and uniform fair treatment of all staff.

Ensures that training needs of staff are identified and relevant training programmes are drawn-up and implemented in order to improve the performance of all members of staff.

Liaises with the Accounts Department onstaff payroll related issues and ensures that any changes to payroll issues are within written authority of the Director – Human Resources and Administration.

Provides effective coordination and supervision of subordinate staff to ensure compliance with rules and regulations and spur them to achieve the Authority’s objectives.

Coordinates the implementation of performance management process of all staff on an annual basis as well as overseeing the day to day operations of the Organisation.

Performs other related tasks assigned.

Qualifications

Full Grade Twelve (12) School Certificate with five (5) credits or better

Bachelor of Arts Degree in Human Resource Management or Public Administration

Five (5) years’ experience in Human Resource Management at Middle Management level (Principal Human Resource Officer or Chief Human Resource Officer depending on the level of the Organisation Structure)

Good writing and oral communication skills

Good interpersonal skills, analytical and negotiation skills

Must have a Driving Licence

Must be Computer literate

Must be a Full member of the Zambia Institute of Human Resources Management with the current practicing Certificate

Must be familiar with current Labour Laws

Tenure

The appointment of the Manager Human Resource and Administration is on permanent and pensionable basis.

How to apply

All applications will be treated in strictest confidence and should comprise a CV and certified copies of Grade Twelve (12) Certificate, Bachelor’s degree and any other, relevant Certificates including Transcript of degrees, National Registration Card, Driver’s License and current practicing Certificate of the Zambia Institute of Human Resources Management. Applications to be addressed to:

The Director General,

Zambia Public Procurement Authority,

11790 Sub J, Off Alick Nkhata Road,

Procurement House,

PO Box 31009,

Lusaka.

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