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Executive Secretary

Sylva Food Solutions Ltd (SFSL) is an agro-processing company based in Lusaka. SFSL promotes to cultivation and consumption of indigenous fruits and vegetables by working with small-holder farmers country wide to promote economic activities across the value-chain. SFSL processes indigenous fruits, vegetables, soups and porridges for the local and export market.

Responsibilities

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Qualifications

Business Related Degree or Diploma

Proven experience as executive secretary or similar administrative role

Proficient in MS Office

In depth knowledge of office management and basic accounting procedures

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

How to apply

Submit a copy of the Curriculum Vitae, cover letter and qualifications to the link below:

Application deadline
21 Dec 22:00
Email applications to
info@sylvafoods.co.zm
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