JSI Research and Training Institute Inc
Posted Job
over 2 years ago

Operations Assistant

JSI Research & Training Institute, Inc. has been mandated by USAID through the global AIDSFree project to assist the Government of Zambia in the rollout of eLMIS in Zambia for 3 years beginning October 2016. The AIDSFree project aims to improve the quality and effectiveness of high-impact, evidence-based HIV and AIDS interventions in order to meet country-specific goals and objectives. The eLMIS-AIDSFree project will work closely with and in support of the Ministry of Health. JSI Research & Training Institute, Inc. seeks a dynamic and highly experienced candidate for the position of Operations Assistant to be based in Lusaka, Zambia, for a period of Five (5) months. The Operations Assistant will provide clerical support (word processing, data entry, physical and electronic filing, etc.) to the operations unit (Finance, Procurement, IT, Admin & HR). The post holder will report to the Senior Accountant and help in achievement of project goals and objectives.

Responsibilities:

Specific Responsibilities will include, but not be limited to, the following:

• Assist the operations unit (Finance, Procurement, IT, Admin & HR) with circulating and following up on documentation between the departments and approvers.

• Responsible of properly scanning and e-filing documents including purchase orders, HR files and payment vouchers.

• Assist the Finance and Procurement Officers with updating vendors’ files and information in tracking tools and QuickBooks.

• Provide day to day clerical assistance to the operations unit including photocopying and filing as may be required.

• Perform other duties as assigned by the Senior Accountant and other senior staff.

Qualifications:

Applicants for this position should possess the following minimum qualifications:

• Minimum of a Certificate in Secretarial studies, Administration or Business related discipline.

• 0 -2 years clerical experience.

• Basic records management and filing skills required.

• Demonstrated ability to operate office machines (photo copiers, scanners, etc.)

• Strong computer aptitude in Microsoft office applications (MS Word and Excel) is required

• Good teamwork and interpersonal skills with ability to take initiative.

Supervision and Reporting: The Operations Assistant will work under the guidance and supervision of the Senior Accountant.

How to apply

Applications in form of a CV and cover letter should be emailed to:

Application deadline
6 Apr
Email applications to
recruitment_aidsfree@zm.jsi.com

Run a business in Zambia?

Online Business Essentials – Everything you need to market your business online
Ecommerce – Everything you need to start an online store and sell online
Branded Website – Everything you need to launch a business website

About us

Find suppliers for whatever you need in Zambia
Each supplier page has all the information you need to choose the best option for you — contact details, directions, opening times, photos, prices, products, services, special offers and more.
Our mission
Provide useful information about businesses in Zambia
Empower Zambian businesses to market themselves online
Share our beloved country and continent with the world
© 2020 Infobwana Ltd. All rights reserved