FINCA Zambia
FINCA Zambia
Posted Job
over 2 years ago

Procurement Officer

Job Summary

o The Procurement Officer is responsible for Infrastructural development projects, properties, and assets management, supervising support/ancillary property services.

o S/he is also responsible for preparation of reports and records of properties management in line with Administration Policies and Procedures Manual.

Essential Duties and Responsibilities:

Property Management

o Identify premises and negotiate lease terms.

o Handle project contractual issues.

o Preparation of maintenace plans and supervision of maintenance of premises and other assets.

o Space rationalisation planning.

o Recommend asset allocation and movements.

o Oversee valuation of properties.

Customer Service

o The Administration Department ensures that FINCA premises, infrastructure, supplies, materials are in good quality, well maintined and visually appealing.

o In collaboration with marketing, they ensure marketing materials and office supplies are procured and distributed in a timely manner to ensure and ongoing seamless client servicing.

Project Management

o Project Planning

o Feasibility study for proposed projects.

o Development of project brief.

o Liaise and coordinate with project consultants and contractors.

o Recommend contractors.

o Provide material specifications

o Carry out inspections on on-going projects.

o 8 Motivate for progress payments.

o Supervise projects and coordinate the process.

Maintenance and insurance

o Ensure company has adequate insurance cover for its properties

o Process insurance claims.

o Equipment servicing e.g. fire extinguishers, air cons, generators etc.

o Ensure repair and maintenance of all premises and facilities (incl. telephones etc)

o Inspection of premises and preparation of inspection reports.

Procurement Committee

o Update the Administration Manager on procurement requirements

Performance Report

o Prepare a variance report for Capex and or opex budgets against expenditure that take place in the month.

o Prepare a variance report for the projections against actual expenditure that take place in the month.

Searching branch locations

o Search and recommend new locations for branches as shall be authorized and coordinate the change to new location of existing branches

Construction/Renovation

o Assist the Administration manager in all phases of construction / maintenance of new and existing branches

o Coordinate to ensure the launching of the branch is done on time, on budget and according to FINCA branding standards and under the law.

o Ensure proper oversight of contractors renovating / building new FINCA offices

o Must have a very professional working relationship with engineers, architects and the landlord who are integral elements of the construction process.

o Must plan and liaise with other colleagues/departments to get things together at the right time and place; for example with procurement, marketing, IT etc

o Ensure regulations relating to health safety and the environment are up to date on construction sites and existing branches.

o Provide weekly report with appropriate recommendations on the evolution of construction/maintenance projects.

o Recommend for procurement committees vis a vis construction/maintenance

branch issues.

o Ensure smooth relations with all landlords/caretakers and coordinate so that rents are paid on time.

o Lease with the legal department in relations to contracts and any other legal aspects related to all branch locations.

o Coordinate to obtain all necessary permits and licenses.

Job Requirements

Education And Experience

o A business related degree from a recognized university

o A minimum of one (1) years experience in facilities officer Job

Language Skills

o Fluency in English is required

o Any other Local language

Computer Skills

o Working knowledge of MS Excel, and MS word is a must.

Key Deliverables

o Availability of utilities e.g. electricity, water

o Availability of branch offices on time

o Capital expenditure performance versus budget

o Operating Expenditure within budget

o Leases are managed or renewed on time

o Rental costs are within budget

o Assets are adequately insured and claims are lodged on time

Key Relationship

o All Departments, All Staff, Admin Manager, CFO, CEO

Travel Requirements

o Availability to travel 40-60%

How to Apply

Submit your CV and application on company website:

FINCA Zambia image
FINCA Zambia
Lusaka
Business loans
Savings products
Other services
FINCA Zambia is a subsidiary of FINCA International, a global micro finance network that offers financial services and products to small scale businesses. FINCA helps its clients achieve their life goals conveniently to build a business, acquire assets, improve their living conditions or invest. The company provides well-designed, responsible, and affordable products including micro and small business loans, credit lines, savings, transactional services and more. For your convenience, FINCA has a secure mobile banking service and over 75 express agents.

Run a business in Zambia?

Online Business Essentials – Everything you need to market your business online
Ecommerce – Everything you need to start an online store and sell online
Branded Website – Everything you need to launch a business website

About us

Find suppliers for whatever you need in Zambia
Each supplier page has all the information you need to choose the best option for you — contact details, directions, opening times, photos, prices, products, services, special offers and more.
Our mission
Provide useful information about businesses in Zambia
Empower Zambian businesses to market themselves online
Share our beloved country and continent with the world
© 2020 Infobwana Ltd. All rights reserved