National Olympics Committee
Posted Job
about 2 years ago

Accounts and Administrative Officer (x1)

The National Olympics Committee of Zambia acts as a catalyst for collaboration between all parties of the Olympic family, ensuring the regular celebration of the Olympic Games, supporting all affiliated member organisations of the Olympic Movement and strongly encourages, by appropriate means, the promotion of the Olympic values. The Mission of NOCZ is to develop, promote and protect the Olympic Movement in Zambia. The NOCZ is the only organization in Zambia which can send athletes to the Olympic Games. NOCZ owns The Olympic Youth development Centre (OYDC), which was established to provide sport and community development opportunities for young people and under-served segments of the population from the surrounding communities. It is based on beliefs and experiences that sport and its related facets, when harnessed well in an enabling environment, has the power to bring hope and development. And now both the NOCZ and the OYDC have the following vacancies and invite applications from suitably qualified and experienced individuals.

Purpose of Job

  • Responsible for a wide variety of accounting responsibilities and administrative activities for attainment of NOCZ Secretariat goals to further NOCZ business aims and objectives.

Reports to: the Executive Director

Main responsibilities

  • Planning and Budget – Submit estimate of monthly costs for the purpose of budgeting and payments for meetings and other events
  • Preparing , coordinating and expediting Cash Flow forecast
  • Timely and accurate input of invoices and expenses into the accounting system
  • Reconcile ledger balances and partner/supplier’s statement ensuring that all differences are resolved
  • Undertake payments of supplier/stakeholders/affiliates every month including all recurring expenses
  • Compile cash trends to show movement on bank accounts
  • Administer weekly petty cash payments including maintaining records and reconciliation
  • Check and verify that all cash books posting are up to date at all times
  • Prepare monthly cash flow, bank reconciliations and financial reports on time
  • Handle the insurance process including providing of information and handling of insurance claims
  • Efficient filling of payment vouchers, petty cash voucher and relevant documents
  • Prepare all monthly, quarterly reports as required (creditors, Expenses, etc)
  • Prepare quarterly financial statements for board meetings
  • Prepare Trial balance for auditing processes with auditors and keep books of account updated at all times
  • Work with Treasurer and Executive Director, to ensure Annual and short term budgets are prepared and submitted to Secretary General.
  • Preparing Annual budgets
  • Responsible for all the Olympic Solidarity retirements (OS programmes)
  • Retirement of activity funds from the various NOCZ partners
  • Administrative
  • Update office and staff files
  • Manages communication (e.g. ensure the ED is aware of all incoming mail)
  • Manage Board/staff travel logistics
  • Responsible for all the smooth running of the office (computers, vehicles and phones are up and running)
  • Provide support in preparations for International games that NOCZ is required to participate in
  • Provide support to NOCZ Commissions activities as assigned
  • Support the Executive Director to supervise the General Worker in the office
  • May be expected to assist in other functions as determined by the Executive Director as necessary
  • Good liaison with visitors, Board members and external staff
  • Person specific
  • Knowledge of best accounting practices, standards, statues, budgeting and regulations
  • Computer proficient in standard office applications and accounting applications
  • Strong written and oral communications skills
  • Good organisation skills and attention to details
  • Good understanding of statistical interpretation, analysis and conclusion
  • Good knowledge of the Olympic Movement would be an added advantage

Qualification and Experience

  • Part qualified ACCA/CIMA/ZICA or ZICA recognised qualification
  • Member of ZICA
  • 2- 3 years’ experience in an accounting environment
  • Moderate level of excel experience
  • Experience in an accounting application will be an added advantage

How to Apply

Interested candidates, who meet the above qualifications, should send their letters of application and detailed curriculum vitae (including three (3) traceable referees with day time contact numbers, postal and email addresses) as well as certified copies of certificates qualifications to:

Application deadline
28 Jun 17:00
Email applications to copying HR on copying

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