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Personal Secretary – Council Secretary’s Office X1 ECZ 4

Employment opportunity at Examinations Council of Zambia. Applications are invited from suitably qualified and experienced applicants to fill the following vacant position under the Director’s Office. Applications are invited from suitably qualified and experienced applicants to fill the following vacant position in the Internal Audit Unit. Applications are invited from suitably qualified and experienced applicants to fill the following vacant position in the Information and Communications Technology Department. Applications are invited from suitably qualified and experienced applicants to fill the Following Vacant Position In The Administration Department.

Reporting to: the Council Secretary, the Personal Secretary will provide administrative and secretarial

services support to the Council Secretary in order to assist the job holder to run the office smoothly.

Duties And Responsibilities

  • Maintain the diary for the Council Secretary by planning and scheduling of appointments and meetings in order to avoid clash of programmes and offering appropriate support services
  • Prepare and manage correspondence, reports and documents
  • Receive visitors and guests on behalf of the Council Secretary and attends to all protocol arrangements to project a good image of the organization
  • Record minutes of Council Meetings and other official meetings
  • Take dictation
  • Type all official correspondence
  • Handle mail and filing
  • Make travel arrangements for both local and foreign official travels
  • File documents as per agreed systems and procedures to facilitate good record keeping
  • oordinate some activities and affairs of the Council on behalf of the Council Secretary
  • Draw stationery and other office supplies from stores for use in the office
  • Draw, administer and account for imprest obtained for office use

Minimum Qualifications and Experience

  • School Certificate or its equivalent
  • Diploma in Secretarial Studies & 100/ 55WPM
  • Three (3) years’ relevant work experience
  • Other Requirements
  • Excellent computer skills
  • Excellent communication and written skills
  • Must have high levels of integrity and confidentiality

How to Apply

Applicants who meet the above qualifications are encouraged to submit an application letter, copies of Academic and or Professional certificates together with detailed Curriculum Vitae including three (3) traceable referees and day time telephone numbers. All applications must reach the undersigned:

Please note that only successful candidates will be contacted.

Electronic applications will not be accepted.

The Council Secretary,

Examinations Council of Zambia,

Haile Selassie Avenue, Longacres,

PO Box 50432,

Lusaka.

Application deadline
24 Jul
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