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PA to MD - Lusaka

Our client, a multinational insurance company, is looking a someone to assist the managing director in all the daily matters fully

Duties and Responsibilities include but are not subject to:

  • Manage and maintain the MD’s diary and email account.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  • Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.
  • Candidate should have ability to communicate effectively both orally and in writing.

Required Skills

  • 3 Years of Experience

Qualifications

  • Degree/Diploma in a related field
  • Valid Drivers License

Key Skills

  • Excellent organisational and time management skills
  • Good written and spoken communication skills
  • Accuracy and attention to detail
  • A calm and professional manner
  • Excellent computer and administration skills
  • A flexible and adaptable approach to work
  • The ability to use your own initiative
  • Tact and discretion, for dealing with confidential information

How to Apply

Submit your CV and application on company website:

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Recruitment Matters Zambia
Recruitment Matters Zambia
Lusaka
Recruitment and Training
Jobs agencies
Recruitment Matters is a regional recruitment agency with offices in Zimbabwe, Zambia and South Africa. They recruit throughout Sub Saharan Africa with the purpose of becoming your first choice in terms of your professional development. They are committed to supporting you at every stage of the job seeking process, whether you are looking for permanent or temporary work, or simply need some career advice. Recruitment Matters are adaptable working on either a contingent or retainer basis whatever best suits you.