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Project Manager

About the Organisation First Aid Africa Ltd (FAA) is a social enterprise currently established in Kenya, Malawi, Tanzania, Uganda and Zambia. We provide quality-driven professional first aid training to corporate organisations and communities across the continent. FAA has, in total, trained over 40,000 first aiders in East and Southern Africa over the last decade. We deliver direct training to approximately 5000-8000 people each year; as well as providing learning resources and training materials for a variety of organizations. We also mentor new first aid trainers – ensuring the next generation of instructors can lead the way for years to come.

About the role:

  • FAA seeks to recruit a First Aid Trainer to join our team in Zambia.
  • The candidate will undergo first aid training in line with our trainer development program.
  • This will present the candidate with an opportunity to interact with organisations, both local and international, as well as participate in life changing community work.

The successful candidate will be required to:

  • To deliver first aid training courses and conduct assessments to a consistent and fair standard in accordance with FAA requirements to a diverse audience from various backgrounds and disciplines.
  • To maintain current competence and continuous personal development by participating in all scheduled Trainer capacity building activities.
  • To promote FAA products and services, as appropriate.
  • Accurate completion and prompt submission of all relevant course documentation.
  • To arrive in good time, to prepare the training room and greet students.
  • To liaise, on arrival, with client company contacts to ensure the smooth running of the course.
  • To maintain a high standard of training and delivery equipment.
  • Report any faults or damage to equipment through the required processes when they occur.
  • To conduct evaluation of course and submit appropriate documentation in time.
  • To ensure that all equipment used, is cleaned and stored in accordance with procedures.
  • This role has potential for travel outside Lusaka Province.

Additional duties:

  • From time-to-time, when the Trainer is not scheduled for training sessions, He/ She will also be expected to perform Administrative tasks.
  • This role provides professional, high quality administration and co-ordination services and project support to the team.
  • Provide administration support including travel, diary and call/email management, office administration, system management and meeting coordination.

Support includes:

  • Provide secretarial support as required.
  • Sort, prioritise and draft internal and external correspondence as needed.
  • Schedule meetings, including regular team meetings, and provide administrative support to meetings (organise attendees, venues and relevant catering requirements).
  • Prepare agendas and papers for circulation.
  • Book and co-ordinate travel and accommodation arrangements.
  • Provide liaison assistance to visitors (Travel, accommodation and itinerary arrangements for the international team/volunteers).
  • Attend meetings and take notes as required.
  • Maintain a document register and system for storage and retrieval of all contracts and documentation.
  • Assist and coordinate material for internal and external reporting requirements including preparation of reports.
  • Develop and maintain databases and office systems.
  • Documenting the outcomes of projects.
  • Preparing regular reports against project progress in agreed format and content.
  • Manage calls and appointments.
  • Attend to guests and inquiries; and refer to appropriate staff if necessary.
  • Provide positive support and assistance to team colleagues to ensure delivery of team goals.

Position Requirements:

  • Bachelor’s degree in business administration or related field.
  • Excellent administration and support skills.
  • Excellent Microsoft Office skills, including Outlook, Word, Excel, Adobe and PowerPoint.
  • Information gathering and analysis skills
  • Well-developed written and verbal communication skills.
  • Minute taking skills.
  • Project support/co-ordination skills
  • Familiarity with desk top publishing and project management applications an added advantage.
  • Able to be diplomatic and discreet in the dealings.
  • Establish and sustain positive working relationships with people at all levels within the organisation.
  • Ability to work effectively within a team and independently.
  • Holder of valid drivers’ license added advantage.

How to Apply

Submit Cover letter and CV with three (3) traceable references to:

Application deadline
10 Sep
Email applications to
newstaff@firstaidafrica.com
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