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Programme officer - Livelihoods and Nutrition

The Catholic Agency for Overseas Development (CAFOD), one of the UK’s leading international aid agencies, is currently looking for a Programme Officer – Livelihoods and Nutrition for the Zambia office. The Programme Officer role will be vital in contributing to the Resilience Livelihoods and Economic Empowerment programme of CAFOD in Zambia and strengthening relationships with key stakeholders and partners.

Job Purpose

  • To contribute to CAFOD’s involvement in Zambia in line with the agreed strategy, by taking the lead on the day-to-day management of CAFOD-supported programmes and partnerships.

The scope of the post falls into the following broad functions:

  • Programme management and development in line with the direction set by the Country Strategy: in co-operation with partners, developing and managing CAFOD supported long-term development programmes;
  • Managing effective relationships with partners: developing and nurturing partnerships and providing or facilitating capacity development support, where appropriate;

Internal and external representation: of the country programme, in co-ordination with the Country Representative, Programme Manager and the Humanitarian Department, as appropriate;

  • Financial management and monitoring of programmes and projects: developing and managing budgets, and monitoring expenditure in line with agreed parameters;
  • Systems and compliance: ensuring the effective use of CAFOD’s systems to share programme knowledge and inform decision making. This includes ensuring compliance with agreements, regulations and requirements attached to our work; and,
  • Thematic focus: complement partners’ thematic understanding on HIV, health and gender equality, contributing to the development of relevant interventions that bring about positive change.

Job Scope

  • The post-holder will be responsible for building effective working relationships with peers in the Programmes Department, as well as with colleagues in the Humanitarian and Programme Effectiveness Departments.
  • This is in order to develop and maintain horizontal links, and to foster between programmes, learning, innovation, good practice, and fundraising within and between regions or areas of work. The role has also a number of cross-divisional and cross-organisational functions linked to work with CAFOD’s Education, Communities & Supporters, Fundraising, Finance, Media, Policy and Advocacy teams.
  • The post-holder will be expected to undertake frequent travel (approximately 12 weeks per year).

Accountability

  • The post-holder reports to the Country Representative;
  • The post-holder delivers programmes within agreed budget. Not a budget holder;

Key Responsibilities

  • Programme management and development in line with the direction set by the CSP/RSP
  • In co-operation with partners, develop and manage CAFOD-supported programmes (this includes long-term development and advocacy), contributing to the development and review of CAFOD Zambia strategy and programme frameworks
  • Jointly responsible with partners for the effective implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programmes, in line with jointly agreed standards (programme cycle management) and donor requirements
  • In agreement with partners, jointly develop programme and project proposals and assess the existing capacities to manage and implement the work.
  • This includes leading on preparation of funding applications and reports for external funders, in liaison with the Programme Funding Team, and the development of partner capacity development plans to address capacity issues
  • Promote, capture and disseminate learning from partners and programmes, and ensure that this informs future programme development
  • Realise CAFOD’s principles by acting in line with CAFOD’s partnership standards, and by promoting and supporting partners’ adherence to jointly agreed accountability, gender, safeguarding children, supply chain management/procurement good practice, and other standards, as these emerge
  • Contribute, where appropriate and in agreement with partners, to advocacy and information work in support of partners efforts, with relevant stakeholders in the region and/or globally
  • Oversee and support (where appropriate) the work of Programme Accompaniers, Programme Support Officers and consultants working on CAFOD-supported programmes
  • Respond to emergencies as they occur, as requested by the Country Representative, and in co-ordination with CAFOD’s Humanitarian Department
  • Keep up-to-date with development issues and trends, both within the relevant country or sector, and more generally
  • Monitor the political and security context to contribute to CAFOD’s organisational risk assessments and security plans.
  • Work independently to support programme development
  • Carry out task supervision for the volunteers engaged
  • Managing effective relationships with partners
  • Develop, nurture and manage relationships with CAFOD’s partner organisations in line with the principles and standards set in our Partnership Policy, guidance and tools, and in agreement with the Country Representative
  • Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed
  • Invest in partners’ capacities, by jointly identifying needs, developing plans to strengthen capacities, identifying sources of support, and allocating resources.
  • This can be through a facilitator or by direct provision of specific capacity strengthening support
  • Support partners in accessing the tools and support required to successfully implement capacity development plans
  • Organise (and where relevant accompany) partners’ visits.

Internal and external representation

  • In co-ordination with the Country Representative, develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies working in Zambia. This will include other Caritas/CIDSE agencies;
  • In agreement with the Country Representative, sustain relationships with relevant bi-lateral agencies, including DfID and the EC, seeking opportunities for programme funding, where applicable;
  • Communicate with other teams within CAFOD and Diocesan offices to ensure that the programme is well understood, and that information is available for fundraising and other communication, including publications, media briefings, education, etc. This may involve participation in sessions/events with Supporters, communities of practice, working groups, etc., as agreed with the relevant manager.
  • Financial management and monitoring of programmes and projects
  • In close co-operation with the relevant roles in the finance and funding teams, prepare, manage and monitor budgets relating to both CAFOD and partner-led expenditure, as agreed with the Country Representative;
  • Deliver the programme within agreed budgets or instigate budget revisions according to evolving needs, in line with CAFOD’s finance guidelines and procedures;
  • Develop relevant risk registers and monitor them in conjunction with the Country Representative;
  • Where appropriate, commission and manage (with partners) audits for programmes and projects;
  • Carry out partner financial profiles and reviews, in co-operation with the finance team.
  • Manage and monitors grant funds from institutional donors.

Systems and compliance

  • Effectively use CAFOD’s programme management information systems[1] to ensure programme and project information is up-to-date.
  • This will include producing management information to support decision making;
  • Ensure compliance with agreements, regulations and requirements attached to our work.
  • Takes lead role in recommendations to partners on donor compliance to country representative.

Thematic focus:

  • Complement partners’ thematic understanding in Resilience Livelihoods and Nutrition, contributing to the development of relevant interventions that bring about positive change.
  • Provides support and advice to partners working on HIV integrated with Livelihoods.

Notes:

  • This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required.
  • This job description is subject to regular review and appropriate modification
  • If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned by agreement between the post-holder and his/her line manager.

Child Protection

  • CAFOD recognises the personal dignity and rights of children, towards whom it has a special responsibility and a duty of care and respect.
  • CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children and young people and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children, seeing these interests as paramount.

How to Apply

Submit your CV and application on company website:

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