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Procurement Clerk

The World Health Organization (WHO) in Zambia wishes to recruit a suitably qualified, experienced, capable and motivated individual for the position of Procurement Clerk for a period of 6 months.

Terms of Reference

Purpose of the position

  • To provide Administrative support to the country Office operations in line with established standards and practices.

Description of Duties

  • Under the direct guidance and supervision of the operations officer and general supervision or the WHO Representative, the incumbent carry out activities related to procurement management for the country office.
  • She/he will have to liaise with all clusters to provide guidance

The specific functions of the incumbent are:

  • Raising and dispatching RFQs to vendors and following on response.
  • Register all memos received and update on progress of the procurement transactions
  • Collecting and opening quotations for signature by members of the LPRC
  • Sending Payment Requests for processing.
  • Take minutes of and other secretarial duties as may be required in the unit
  • Maintains records and files for the unit as may be necessary.
  • Sending regret notifications to unsuccessful bidders.
  • Dispatching PO to Suppliers
  • Receive and file purchase order acknowledgment from vendors.
  • Performs any other duties as required

Required Qualifications



  • Completion of secondary education; supplemented by a diploma in procurement and supply chain


  • Training in business administration and management procedures would be an asset.
  • Experience
  • At least 2 years’ experience in Procurement, Stores keeping and management, experience with international organization, NGO, government agencies or any other reputable organization.


  • Logistics and shipment management will be an asset.


  • Fluency in English
  • Skills

Specific required:

  • Computer literacy especially proficiency in MS Word and MS Excel
  • Report writing and ability to confidently engage with wide range of stakeholders
  • Required Languages:
  • Fluency in English

How to Apply

Applicatiomns accompanied by Curriculum Vitae detailing previous work experience and copies of certificates, diplomas and testimonials should be emailed to:

The WHO Representative UN Annex,

Andrew Mwenya/Beit Road,

PO Box 32346,


Only shortlisted candidates will have their applications acknowledged.

Application deadline
5 Oct
Email applications to
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