TopFloor
TopFloor
Posted Job
almost 2 years ago

Import & Export Coordinator

Responsibilities

  • Responsible for the effective handling of office administration and import & export transactions.
  • Specific Functions
  • Ensure compliance to the Import & Export Procedure.
  • Obtain Procedures from Manager or on SharePoint.
  • Import & Export documentation of all commodities.
  • Process related vendor SAP purchase orders and documents.
  • Submit vendor invoices and supporting documents for approval by Manager and thereafter, forward for payment and follow up on incomplete transactions, including financial transactions.
  • Obtain proof of deliveries from customers.
  • Communicate directly with customers on all aspects of relevant documents and receive Customer Satisfaction Surveys and follow up accordingly.
  • Use contracted vendors
  • Receive quotes and invoices for all shipments.
  • Liaise with clearing agents for clearance of shipments.
  • Office administration & general housekeeping.
  • Ensure office safety standards are adhere to.
  • Report faulty office equipment.
  • Adhere to ISO requirements.
  • Participate in ISO audits.
  • Ensure ISO requirements are followed closely and report shortfalls.
  • Operational requirements
  • Visit freight forwarders for urgent small shipments, problematic shipments and operational arrangements.
  • Visit Commissioners of Oaths for required affidavits of the various required documents.
  • Collections of Certificates of Origin from the Chamber of Commerce and Industries.
  • Arrange and coordinate COTECNA/SGS and other bodies’s inspections as required.
  • Coordinate loading and unloading procedures with relevant personnel at loading points.
  • Compliance to the Import Procedure.
  • Compliance to the FCPA Procedure.
  • Compliance to all relevant Procedures and Policies.
  • Correct Import and Export documentation of all commodities.
  • Office administration & general housekeeping.
  • Ensuring of good import and export ethics.
  • Correct and timeouts entering of values of vendor invoices into SAP.
  • Adhere to reporting requirements as set by the manager.
  • Ensuring customer satisfaction.
  • Education & Experience
  • Diploma in Logistics / Operations Management or Relevant Qualification.
  • Formal training in Imports & Export Risk Management.
  • 3-5 Years relevant experience.

Outstanding skills in:

  • Inter-personal and Customer Communication.
  • Organizational.
  • Administration.
  • Negotiation.
  • Fluency in English.
  • Experience in:
  • ISO 9001.
  • Excel & Word.
  • Competencies
  • Basic
  • Manage each import and export transaction with personnel outside the department.
  • Desirable
  • Awareness and complying to Safety.
  • Contribute to the Quality Management Level in the Import & Export Department.
  • Contribute to the improvement of Customer relations, Needs & Satisfaction.
  • Adhere to FCPA rules and regulations.
  • International interaction and sharing of expertise.

How to Apply

Applicants should send their resumes to the email with ‘Import & Export Coordinator’ as email subject before:

Application deadline
5 Nov 15:00
Email applications to
jobs@topfloor.co.zm
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TopFloor
Lusaka
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Top Floor are the premier providers of business and technical workforce development in Zambia. The company is dedicated to listening to its clients' needs and creating customised solutions that enhance workforce skills and drive measurable, bottom-line performance. With a global network of world-class trainers, the best e-learning software, and a thorough understanding of the Zambian context. The company has what your organisation needs to stay on the top.

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