International Institute of Tropical Agriculture (IITA)
Posted Job
over 1 year ago

Project Manager

The International Institute of Tropical Agriculture (IITA), on behalf of the International Maize and Wheat Improvement Center (CIMMYT) in Zambia invites applications from suitable dynamic and self-motivated Zambian nationals to fill up the following position in the EU-SIFAZ project:

Project Manager (Nationally Recruited Staff) – Ref No: SARAH/PM/03/19

Serve as Project Manager for the EU-SIFAZ project to be based in Zambia

Major duties and responsibilities

Manage budgets:

  • Review monthly expenditures.
  • Review Zambia office liquidation reports and funds requests monthly.
  • In Collaboration with the CIMMYT-SARO office manager, review and allocate LRS staff salaries monthly.
  • Support asset procurement and asset inventories as required

Manage contracts:

  • Manage sub grants as per donor specifications
  • Draft and facilitate sub agreements with partners
  • Ensure timely submission of financial and technical reports from partners/subgrantees
  • Review financial reports from partners/subgrantees
  • Manage contracts and consultancies

Lead or support project Communications teams as appropriate:

  • Generate and/or ensure the production of content for project’s communications platforms, potentially including web sites, newsletters, brochures, success stories, research notes, reports and social media posts.
  • Tailor written products to diverse audiences, including donors, government partners and farmers
  • Supervise and provide guidance to the project’s communications specialist(s)
  • Review & approve communications-related expenditures and investments
  • Performance monitoring, M&E and donor reporting
  • Achieve project deliverables as outlined in Annual Workplans
  • Support the project’s M&E staff to update the annual results tracker / results framework for donor
  • Coordinate the compilation of content and then edit and submit project’s annual and semi-annual reports for donor
  • Follow up project progress and archiving in CIMMYT’s project management programs (Teamwork and Marlo)

CIMMYT Coordination:

  • Support and coordinate the development of annual project implementation plans.
  • Support project’s HR activities including recruitment, staff on-boarding, and annual performance evaluations following CIMMYT procedures and liaising with CIMMYT headquarters and HR representatives in regional offices.
  • Organize the project’s leadership committee meetings, technical meetings and planning meetings as required.
  • Serve as a liaison for all implementing partners.
  • Oversee project staff as needed.

Project representation:

  • Represent the PI in donor meetings in Zambia where necessary and requested on short notice
  • Perform all other related duties that may be assigned from time to time by the supervisor


  • Master’s Degree in Business Administration (MBA), Finance or Public Administration or BBA in Project Management or similar field.
  • Minimum 5 years progressive experience in a corporate & non-profit environment.
  • Minimum 3 years’ experience in project management and budget management.
  • Proficiency in English, with excellent written / oral communication, presentation, and negotiation skills.
  • Proficiency in MS Office suite and advanced internet skills.
  • High level of cultural sensitivity to understand the needs of all staff and partners.
  • High level of responsibility and discretion and ability work under pressure. Effective team leadership.
  • Desirable: PMD Pro Certification
  • Duty Station: Lusaka, Zambia
  • General information: The contracts will be for an initial period of three years. Renewal is dependent on performance and availability of funds.

How to Apply

Interested applicants should forward their detailed curriculum vitae and covering letter which should address how the candidate’s background/experience relates to the specific duties of the position applied for in MS Word format as One Document stating in the subject line clearly the position being applied for by email to:

Application deadline
15 Feb 15:00
Email applications to

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