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Bookkeeper

DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.

1. Project Background:

The Scaling Up Nutrition (SUN) Program is a cross-ministry and multi-donor program to reduce stunting in Zambia. The National Food and Nutrition Commission (NFNC) implements SUN as part of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program. SUN 2.0, the second phase of the program, has three major components: (1) Pooled Multi-Donor SUN Fund, (2) SUN Technical Assistance (SUN TA), and (3) SUN Learning and Evaluation. Working in parallel with the SUN Fund, the USAID/Zambia SUN TA program will provide support and direct technical assistance to sub-national local government officials in target districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive and nutrition-specific activities to significantly reduce the rate of stunting among Zambian children under two.

2. Location: Lusaka, Zambia

3. Objective:

  • The Bookkeeper is a key member of the finance team.
  • Under the supervision of the Senior Accountant, s/he will assist with recording financial transactions, handling petty cash disbursements, advances, and maintaining accurate records of payments and replenishments.

4. Tasks and Responsibilities:

  • General Accounting Support
  • Prepare weekly cash-flow forecasts for approval and fund replenishment wire requests
  • Handle petty cash disbursements and reporting, ensuring petty cash is maintained per maximum petty cash policy, and that all petty cash procedures are followed
  • Prepare invoices, advances and reimbursements, cheques, and wire transfer payments and VAT Local Purchase Orders for approval and processing, ensuring accuracy and timely execution
  • Ensure that requests for payment have appropriate approvals
  • Prepare field expense vouchers ensuring accuracy of expense coding
  • Assist with payroll preparation, ensuring leave balances and taxes are accurately recorded
  • Prepare tax and other statutory remittances
  • Perform any approved accounting corrections and reversals
  • Ensure the timely deposit of cash receipts
  • Act as a bank agent securing petty cash replenishments and other cash needs as instructed
  • Ensure the safeguard of bank checks
  • Record approved costs in the Field Accounting System (FAS)
  • Prepare monthly bank reconciliations
  • Prepare backup documentation for all project-related transactions, and ensure completeness and appropriate review and approvals are documented
  • Audit travel requests and expense reports for accuracy and compliance and follow procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
  • Financial Administration Support
  • Under the direction of the Sr. Accountant, use Field Accounting System (FAS) to record financial transactions and the electronic project filing system and structure on the project server to save all finance documentation
  • Maintain hard copy file management system and use DAI’s operations system (TAMIS) and Oracle to complete some finance functions as required
  • Scan and upload voucher files to DAI’s repository for the electronic archival of financial documentation
  • Perform regular spot audits of project files
  • Assist the Sr. Accountant with daily reviews of backup documentation using the finance checklists to ensure completeness, accuracy, and full compliance with DAI policies and procedures
  • Assist in preparation of information inputs for any financial reporting requirements, or internal reports as necessary

5. Reporting and Supervision:

  • The Bookkeeper directly reports to the Senior Accountant.

6. Qualifications:

  • B.A. Degree in Accounting, Finance, Business Administration or equivalent.
  • At least 2 years of relevant experience in an accountancy position
  • Minimum 2 years’ experience supporting USAID-funded projects in an accountancy/finance role
  • Demonstrated understanding of applicable finance-related USG contracting regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to time sensitive inquiries
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Able to maintain good working relationships with team members while retaining high levels of confidentiality and discretion
  • Fluency in English is required

How to Apply

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