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Administration And Accounts Manager - Ndola

The scope of responsibilities of the administration and accounts manager includes managing and supervising the work of the cashier, sales representative and warehouse assistant to achieve the goals of the company.

Outline of Duties & Responsibilities:

  • Ensure the accurate and timeous data capturing of all financial transactions for the branch.
  • Ensure that documents are checked, captured and filed securely.
  • Perform data analysis and ensure accurate financial inputs.
  • Support the financial manager in ensuring that all financial information is captured within 48hrs of occurrence.
  • Respond to any queries on the revenue and expenses relating to the branches.
  • Assist the finance manager meet the reporting deadlines to the Group Financial Officer by completing all the month end procedures in time.
  • Ensure that Customer Statements are sent out weekly or as per the customer request or whenever necessarily
  • Ensure supplier payment requisitions for goods and services for the branch are timely sent to head office with accurate and sufficient support documentation
  • Ensure that all the office supplies and requirements are available to ensure efficient running of the branch.
  • Ensure that daily stock counts are completed and posted to SAP; and all discrepancies resolved and any variances above ZMW2, 000.00 escalated to the General Manager.
  • Analyse the debtors aging and ensure that customers are staying within their credit limit and terms.
  • Maintain good customer relationships with all the Copperbelt customers.
  • Handle all HR matters for the Copperbelt region and escalate any unresolved ones to Head Office.

Soft Skills

  • Good communication skills
  • High level of ethics and confidentiality
  • Empathy and team work skills
  • Good judgment with a strong commercial orientation
  • Hard working, with high levels of energy and self-motivation
  • Capacity to work under pressure and to meet tight deadlines
  • Results orientated with delivery capabilities and good time management skills
  • Strong analytical, planning and organizational skills
  • Decision making skills
  • Able to establish and maintain effective working relationships with subordinates, co-workers, Managers and external 3rd parties (customers and suppliers)
  • Conflict resolution management abilities
  • Pro-active management style with initiative, dynamism and assertiveness approach
  • Show high levels of skill and interest in developing direct reports
  • Available to pursue personal development of skills and knowledge necessary for the effective performance of the role.

Hard Skills

  • Educational Requirements: Degree in Accounting, Business Administration, Economics or Professional Accounting Qualification.
  • Experience required (minimum/maximum): 3-5 years of experience in a similar position;
  • Advanced Excel skills (ability to work with lookups and pivot tables);
  • Proficiency in Microsoft Word, Outlook and an accounting package;
  • Time availability: willing to work some longer hours during peak periods.

How to apply

If you feel you fit the criteria kindly send your CV in WORD to Miss Malama via email below:

Application deadline
15 Mar 15:00
Email applications to
mlumbwe@priconsultants.com
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Precision Recruitment International
Precision Recruitment International (PRI) is a privately owned recruitment company with offices in Zambia, Zimbabwe (HQ) and Mozambique. It has positioned itself to provide high quality recruitment services by acquiring the best possible prospects and placements. It does this by pro-actively building relationships with people in developing industries in the various regional countries. PRI uses a wide range of techniques that include specified 'search and selection' methods and contingent-based recruitment techniques.
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