Zambia Institute of Advanced Legal Education (ZIALE)
Posted Job
over 1 year ago

Stores Officer

Employment Opportunity

The Council of Zambia Institute of Advanced Legal Education (ZIALE) is looking for a suitably qualified experienced and result person to fill the position of Stores Officer.

Job Purpose

  • Reporting to the Finance Manager the Stores Officer will be responsible for inventory accounting, receiving and issuing of stock items.

Duties and Responsibilities

  • Perform monthly and quarterly stock checks and prepare monthly inventory reports for management use;
  • Reconcile book quantities with physical quantities, analyse, Interpret and investigate the resulting variance;
  • Implement and improve internal controls relating to inventories, including setting and monitoring minimum and maximum levels and re-order levels;
  • Ensure that Purchase are raised for restock able items;
  • Ensures that all Goods Received Notes have been raised;
  • Ensure that goods received are matched with the actual invoices from the supplier;
  • Receives stock from vendors via procurement section; inspects supplies and accepts or rejects same depending on quality and specification given vis-a-vis purchase orders etc;
  • Provides effective technical support in the storage and timely distribution of stocks in order to ensure availability and safe custody of stocks to meet operational and maintenance requirements.
  • Maintain a data base of all stocks and piles reports on any shortages, losses, obsolete items and expired stocks for the attention of superior.
  • May be called to take on duties unique to the Institution e.g. invigilation; and
  • Perform any other duties as by the Supervisor.

Qualifications and Experience

  • Grade Twelve (12) Certificate with 5 levels Credits or better including English and Mathematics;
  • Minimum Diploma in Procurement and Supply from a University/College (CIPS Level 4);
  • Not less than two (2) years’ experience in the same or related field;
  • Must be a member of the Zambia Institute of Purchasing and Supply (ZIPS);

Skills and Attributes

  • Excellent inter-personal and communication skills;
  • Must be literate;
  • Ability to work under pressure;
  • Team player;
  • and and
  • Familiar with standard and best practices in a storeroom or warehouse environment

How to Apply

Interested candidates meeting the above profiles should submit application letters enclosing the Curriculum Vitae and certified copies of the academic and professional certificates and National Registration Card to the following address not later than 23 May 2019.

The Director,

Zambia Institute of Advanced Legal Education,

36983 Andrew Mwenya Road,


PO Box 30690,


Only candidates will be contacted.

“An equal opportunity employer. “

Application deadline
23 May 15:00

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