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Registry Clerk

Department: Academic Registrars Office

Reports to: Assistant Registrar

Works Closely with: Enrolment Office, Distance Learning and Academic Support

Main purpose of the job

  • To provide clerical support in managing records by receiving, filing, distribution and retrieving of stored documents

Main Duties and Responsibilities

  • Distribute documents as well as track progress up to the point of delivery where required within the Academic Registrar’s Office
  • Sort, deliver and retrieve documents from various offices on the premises at regular intervals and keep records as required
  • Check to ensure files are complete with the relevant records and documents
  • Process and scan files to be entered into the digital database
  • Photocopy documents as needed
  • Prepare outgoing documents received for dispatch
  • Undertake registry and administration filing
  • Sort, organize and arrange the Registry unit under the guidance of the Registry Assistant
  • Liaise with the Registry Officer on smooth flow of information and communication within the office by ensuring the office circulation file is ready for all staff members
  • Performs searches and consults appropriate documentation or resource persons in order to obtain and provide information
  • Conduct any other duties commensurate with the position as may be assigned from time to time

Qualifications and Experience

  • Advanced Level Certificate
  • Diploma in Library and Information Science, records or archive management or other related field from a recognized University is an added advantage
  • At least three (3) years’ relevant working experience in a reputable organization
  • Experience in managing students’ records is an added advantage
  • Competencies and attributes
  • Excellent verbal and written communication skills
  • Excellent computer knowledge
  • Motivated and dynamic personality
  • High level of interpersonal skills
  • High level of integrity and confidentiality
  • Ability to work independently with minimal supervision
  • Excellent communication and Interpersonal skills
  • Highly organized with keen attention to detail
  • Computer literacy skills
  • Good report writing skills
  • Exceptional Customer care skills
  • Creativity in Information processing and computerizing of records processes.
  • Well-developed inter-personal, planning and organizational skills

How to Apply

To apply for this job email your details to the email below:

Email applications to
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Cavendish University Zambia
Established in 2004, Cavendish University offers the following programmes: Medicine, Education and Social Sciences, Business and Finance Management, Law and ICT. With over 5000 students, its primary goal is to ensure every graduate leaves as a more confident, skilled and knowledgeable person ready to move onto an exciting and rewarding career. The university offers quality and value for money education. Cavendish University provides high quality private university education.
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