Chemonics International Zambia
Posted Job
about 1 year ago

Office Procurement-Short Term Assignment (X1) for 6 months

Reporting to: Subcontracts, Procurement & Training Manager

Principal Duties and Responsibilities:

  • Closely liaise with and provide all necessary assistance to the Procurement Manager
  • Responsible for ensuring that all regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in asatisfactory and professional manner
  • Guarantees that solicitation-based procurement files are maintained in a current and complete manner, and are audit-ready at all times
  • Assist the project procurement process at all levels, including paperwork, purchasing, and providing periodic status reports to the procurement manager
  • Ensures that activities and procurement-related deliverables related to subcontracts are achieved on schedule, in accordance with approved specifications and within the allocated budget
  • Assist the procurement manager in setting up and monitoring the BPAs
  • Assist the proper marking of equipment and project-related deliverables in accordance with USAID regulations and in consultation with the procurement manager;
  • Ensure that the vendors or contractors are fully compliant with the project, USAID, or contracts’ terms and conditions
  • Assist in preparing RFQ/RFP; receive proposals, prepare spreadsheets for cost and tech evaluation documents
  • Solicit quotations and make purchases based on project and USAID policies and procedures
  • Ensure timely delivery of all goods and or services of the projects
  • Perform other related tasks and responsibilities that may be assigned.

Minimum Qualifications, Experience and Competencies:

  • Degree or Graduate/ Advanced Diploma or equivalent in Purchasing and Supply or diploma in related field preferred
  • Minimum of 3 years administrative experience; procurement and contract management experience preferred
  • Should be a paid-up member of Zambia Institute of Purchasing and Supply (ZIPS);
  • Experience working on donor-funded development projects, and with USAID programs specifically, is preferred
  • Strong knowledge and understanding of USAID regulations, including U.S. government regulations for compliance and oversight
  • Written and spoken proficiency in English.
  • Location of Assignment
  • The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

How to Apply

Send electronic submissions of your CV, cover letter and the highest necessary qualifications to the email below:

Please include clearly the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

Application deadline
30 Jul 12:00
Email applications to
psmzambiarecruitment@ghsc-psm.org

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