World Vision Zambia
Posted Job
about 1 year ago

Cluster Accountant

Reporting to: Area Programme Manager with matrix to Field Finance Manager

Location: Mwamba/Bwacha/Twikatane/Mporokoso Cluster (Kasama)

Purpose of the position

Contribute to improved and sustained well-being of children by, Overseeing the compliance of the programs financial management to the minimum standards. Support the effective decision-making and financial sustainability of the program through being a business partner, internally (to the Programme/Project Team) and externally (to local partners and collaborations). Ensure stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners as well as strengthening community financial management capacity. Ensure good planning & budgeting, thereby minimizing risk exposure to the organization and the partner’s operations. Lead and supervise clustered Area Programmes Finance and accounting team for optimum performance.

Major Responsibilities

Planning and Budgeting:

  • Assist AP Program Managers to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the NO and other relevant stakeholders.
  • Supervise Clustered APs team to ensure Programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.
  • Assist AP Program Managers for budget-related- communication with relevant stakeholders.
  • Review &Determine cash requirements of the Programme/project and assist Program Managers for funding request to NO.
  • Advice AP Team on the funding commitment status and against the planned budget and remind them to spend only within the available funding.

Accounting:

  • Review, bank deposits/withdrawals and petty cash payments
  • Review vouchers, process invoices for payment.
  • Review employee expense reports and code appropriately
  • Post transactions to general ledger/voucher interface.
  • Ensure the filing of accounting related documents for easy retrieval.
  • Complete monthly bank reconciliation of Area Programmes
  • Ensure timeliness, completeness and accuracy in all accounting documents

Reporting and Compliance:

  • Produce financial reports including log frame financial report in response to FFM, local government and donor regulations. Customize financial reporting to the AP Team’s need and prepare special Financial report analysis to share with Team
  • Assist APs in preparing budget vs. actual variance explanations report.
  • Contribute to the development of financial monitoring system, analyzing and sharing financial reports/ information.
  • Identify key donor requirements and communicate to AP team.
  • Prepare monthly analysis of APs budget and expenditure summary, control the project overspendings, set a meeting with AP Team to review the financial expenditures and to take appropriate action
  • Coordinate compliance with key Finance requirements (monthly FFR report, completed LDRs by all AP staff, monthly reconciliations (fixed assets and balance sheet accounts), etc.).
  • Risk Management and Internal Controls:
  • Assist to set up proper internal control system in Clustered APs.
  • Promote and practice transparency and integrity for good stewardship of resources.
  • Communicate to appropriate people potential risk observed in the program implementation.
  • Assist AP Manager to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.
  • Assist AP Manager to follow up the APs audit, audit implementations and provide the progress report of implementations on monthly basis

Staff Capacity Building:

  • Conduct orientation on finance policies and procedures to newly hired staff.
  • Assess staff financial training needs and deploy a capacity building plan.
  • Education, Qualifications, Preferred Skills, Knowledge and Experience
  • Bachelor of Accountancy; ZICA membership required, ACCA/CIMA level 3 or equivalent a plus Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
  • At least 2 years work experience in finance, accounting/bookkeeping activities, auditing, business administration, or related field
  • Good understanding of local partnering
  • Experience and proficiency on financial software and reporting systems
  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure
  • Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
  • Proficiency in Microsoft Office programs including Excel and Word
  • Good written, oral communication and facilitation skills
  • Able to work on a cross-cultural environment with a multi-national staff.
  • Knowledge of and experience with government grant regulations and financial reporting requirements preferred
  • Experience of log frame and partner collaboration preferred
  • Work Environment
  • Travel domestically and internationally up to 20% as may be required

NOTE:

World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks”.

Women are strongly encouraged to apply!

How to Apply

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