World Vision Zambia
Posted Job
12 months ago

Office Assistant

Location: Luswepo – Isoka District

Purpose of Position

To provide Support to project offices to contribute to the overall well-being of children, through efficient day-to-day office management and maintenance, management of Gift In Kind, procurements and stores.

Major Responsibilities

Office Cleanliness/management:

  • Support the manager in ensuring all offices and/or workspaces are well cleaned and maintained according to the expected standards to create a conducive work environment for all.
  • Venues and accommodation for office meetings and visited arranged
  • Ensure timely servicing and repair of office equipment.
  • Ensure timely processing of utility, occupancy bills and other bills.

Petty Cash Management:

  • Support the Accountant in managing petty cash float as per WVI procedure and guidelines.

GIK Management:

  • Ensure quality and timely dispatching and reporting of all GIK distributed as per standard and guidelines.
  • Ensure that GIK is tracked using the NTS
  • Ensure that GIK Minimum Standards are strictly followed in handling GIK.

Stores Management:

  • Ensure that the items purchased as per PO are receipted and GRNs are duly signed for all items.
  • Ensure that all items are requested for from stores and appropriate staff duly signed on the stores requisition.
  • Ensure that bin cards are updated as per current stocks

Procurement of office supplies:

  • All staff have adequate office supplies.
  • Ensure all offices are supplied with water at all times

Office Security:

  • Ensure timely opening and securely locking offices as well as all electrical appliances are switched off.

ProVision:

  • Verify and receive goods and services purchased as per the PO in provision as well as maintain a manual GRN

Qualifications, Education, experience, Knowledge, Technical Skills and competencies

  • Diploma in Human Resource Management or Business Administration.
  • Computer literate preferable Ms-Office
  • Experience of 1 – 2 years of experience in the related field or similar NGO environment
  • Must be a committed Christian, able to stand above denominational diversities.
  • Attend and participate in daily devotions and weekly Chapel services.
  • Able to work with minimum supervision
  • Perform other duties as required.

Working Environment / Conditions:

  • Work environment: 80% Office and 20% field work, and ready to work in a rural area
  • Travel: Domestic travel is required which includes field visits.

NOTE:

“World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks”.

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