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Administration/Finance Officer

Young Africa (YA) Zambia is a Non-Governmental Organisation that provides high quality Technical and Vocational Training, Entrepreneurship and Life skills training to vulnerable youths in Zambia between the ages of 15 to 35. An affiliate of Young Africa International, Young Africa Zambia aims to empower youths with skills that will enable them acquire employment or enable them to venture into business to enable them participate in economic development. YA Zambia seeks to employ an Administration Officer. Young Africa Zambia is an equal opportunity employer. For more information see:

Job Description

  • The Administration/Finance Officer is responsible for managing day to day Administration and financial transactions for the organization and all accounting functions to ensure proper use, tracking and accountability of donor and grant funds.

Responsibilities and expectations include:

  • Ensure staff adherence to current financial systems and processes
  • Manage project and site budgets, regularly match expenditure against all budgets
  • Oversee cash flow management, prepare payment requests and purchase orders
  • Update cash books every month
  • Prepare monthly financial reports and bank reconciliation
  • Review all procurement documents
  • Prepare monthly payroll
  • Ensure statutory compliance – ZRA,NAPSA,
  • Maintain relationships with vendors
  • Liaise annually with external auditors
  • Continually improve efficiencies and provide cost-reducing solutions
  • Human resources management
  • logistics and management of YA asset
  • Additional tasks based on organization needs


  • BSc degree in Finance or Accounting
  • Strong knowledge of financial and accounting procedures as well as financial regulations
  • Professional qualification – is considered a plus
  • ZICA registration
  • Proven work experience in the NGO sector
  • Experience using financial software
  • Advanced MS Excel skills
  • Excellent analytical and numerical skills
  • Sharp time management and adherence to submission dates
  • Strong ethics and ability to manage confidential data

How to Apply

To apply email your application documents to the email below:

Application deadline
31 Jan 15:00
Apply online
Email applications to
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