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Reception/Sales Administrative Officer

Rapid Aluminium LTD is looking for a motivated individual with the following qualities:

Female Zambian between the ages of 25 to 50.

With Receptionist / Secretarial Qualifications.

  • Minimum of Grade 12 pass grade.
  • Tech Savvy, Computer literate in Microsoft Office and Social Media.
  • Well-spoken and Sales / Marketing driven.
  • Must have strong analytical skills and excel in Scheduling and filing.
  • Must always be smartly dressed, presentable and have a high level of Communication etiquette.
  • Short hand would be an added advantage.
  • Any Experience in the Aluminium / construction industry will be an added advantage.
  • Must be able to start immediately.
  • Must have traceable references.
  • At least 5 years’ experience in a similar position.

Job Description:

  • Manning the switchboard and being front of office
  • Handling incoming phone calls and directing customer enquiries to the relevant person
  • Making sure the reception area is clean and welcoming to clients
  • Collecting customer details and directing them to the relevant person
  • Customer liaison.
  • Providing profile samples to the Clients and demonstrations / explanations of the various different Frame Designs and options.

Supporting the Directors in:

  • Preparation and submission of Employee contracts to the Ministry of Labour
  • Managing of employee personal files (both electronically and paper based)
  • Writing of letters, memo’s and circulars to both an internal and external audience
  • Taking minutes of management meetings and circulating the minutes.
  • Preparation of employee ID cards.
  • Managing the access control time and attendance system to produce the time book for all hourly paid employees.
  • Supporting in the management of director’s diaries including:
  • Arranging appointments
  • Booking of travel tickets
  • Booking of hotel accommodation/car hire

Supporting the Finance Officer in:

  • Time book management
  • Management of Overtime claims.
  • Local supplier payments
  • Daily payment receipting, banking and depositing

Supporting the Sales Officer, Maintenance Foreman and Installations Manager in:

  • Managing the Maintenance Team.
  • Managing the warranties provided for the repairs done.
  • Booking of appointments, maintenance appointments and site visits,
  • Data inputting.
  • Filing of all quotations, Hand over certificates and ensuring all debts are collected.
  • Generation of quotations and Proforma invoices (manual and Gineri Quick quote)
  • Preparing of material lists and ordering of glass and Aluminium profiles and products.
  • Assist with Monthly Performance appraisals.
  • Assist with the recruitment processes of hourly paid personnel.
  • Planning, Arranging and organizing corporate functions, gifts, calendars, etc…

Office environment and surroundings:

  • Managing the Office Orderly to ensure as follows:
  • All Offices are clean, especially all GLASS.
  • Ensure that the Yard and Garden is tidy and presentable

Managing and Accounting for:

  • Cleaning materials
  • Purchasing of office consumables and stationary.
  • Overseeing the IT system (server, PC’s, printers), telephone system, Cameras and security system are working efficiently and are periodically maintained
  • Making sure all external and internal lights are working
  • Making sure air-conditioning units are periodically maintained
  • Filing, faxing and ordering stationary and other supplies
  • Data inputting and management of filing
  • Any other Duties as instructed by Senior Management

How to Apply

To apply for this job email your details to the email below:

Email applications to
rapidaluminiumjobs@gmail.com
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Rapid Aluminium Ltd
Rapid Aluminium Ltd
Lusaka
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Interiors and Design services
Aluminium windows and doors
Rapid Aluminium is an independent limited company providing customers with a range of leading-edge aluminium and glass products integrated with security and safety products and support services throughout Zambia. Due to their strong presence and stellar reputation as Zambia’s leading fenestration company, Rapid Aluminium have been awarded the exclusive distributorship of Trellidor™ security barriers.