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Systems Advisor

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

With 100+ staff across eight offices in Zambia, this diverse and complex program sets out to strengthen the capacity of GRZ to develop sustainable systems that ensure availability and security of health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Medical Stores Limited, and (5) increased strategic management and planning by Ministry of Health for improved commodity security.

The project seeks to recruit for the position of:

Reporting to: Distribution Center Logistics Director

Principal Duties and Responsibilities

The Systems Advisor will provide in-country technical assistance for GHSC-PSM in Zambia to improve management information systems for warehousing, inventory, and distribution of public health commodities for the central medical stores, Medical Stores Limited (MSL). The Systems Advisor will be responsible for coordinating technical assistance to enhance management information systems deployed at MSL, to include the Warehouse Management System (WMS), ERP, and system interface coordination with the electronic logistics management information system (eLMIS), among others. The Systems Advisor will also provide technical assistance to strengthen system use, to include providing training, developing SOPs, and leading project support of master data initiatives at MSL.

Specific Tasks:

Technical Implementation

  • Serve as the GHSC-PSM lead for coordinating technical assistance for systems utilized by MSL, to include the Warehouse Management System/WMS (Warehouse Expert), the ERP (currently Sage), and system interface coordination with the electronic logistics management information system (eLMIS), among others
  • Advise on MSL system integration with eLMIS integration, to include providing technical recommendations on interfaces (i.e. WMS – eLMIS interface, WMS ERP interface, data harmonization across systems)
  • Provide technical advice on ERP deployment plan and integration with existing systems
  • Provide technical advice to MSL operational team on WMS system use, to include troubleshooting and training
  • Provide technical assistance for system software and modules (modules, user licenses, no of users, type of licenses, hub interface, etc.) and infrastructure (hardware, software, access points, terminals, etc.)
  • Lead master data governance technical assistance initiatives, promote data harmonization initiatives, and serve as liaison for project supported GS1 activities
  • Provide training and formulate SOPs on systems deployed at MSL for MSL operators
  • Provide technical assistance for advising on systems to improve distribution and proof of delivery tracking, to include GPS and monitoring applications
  • Advise on technical requirements for any project-supported procurements related to systems
  • Support operationalization of tools to collect volumetric data (i.e. Cubiscan) and support interface with existing systems
  • Serve as point of contact for communication with external stakeholders and vendors.

Management:

  • Provide input into development and management of annual work plans and budgets for distribution center logistics based on GRZ and USG priorities
  • Provide input into scopes of work for short-term technical assistance (STTA). Coordinate with technical consultants and review associated outcomes and deliverables to ensure quality and timely submission to the client
  • Represent PSM project at various technical meetings with collaborating partners, government officials, and/or donor agencies
  • Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently
  • Exhibit Chemonics values and build culture of “Living our Values” within the team
  • Carry out additional responsibilities as may be assigned from time to time in consultation with the Director of Distribution Center Logistics.

Minimum Qualifications, Experience and Competencies:

  • Bachelor’s degree in management information systems, information technology, health information systems, or a related field required; Master’s or other advanced degree preferred
  • Minimum seven (7) years of progressively responsible experience in providing technical assistance in management information systems, with experience in supply chain preferred
  • Experience in designing training and capacity building programs, manuals, and materials for use on IT systems
  • Advanced hardware and software skills and experience with data management and system integration. Should demonstrated advanced computer skills in Microsoft Office Suite applications including Word, Excel, Outlook, PowerPoint, and Access
  • Good interpersonal skills
  • Strong project management skills and leadership and motivational abilities
  • Strong written and oral communication skills
  • Excellent problem solving and decision-making skills
  • Written and spoken English proficiency.

Location of Assignment

  • The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

How to Apply

Send electronic submissions of your CV, cover letter and the highest necessary qualifications to the email below: Please include clearly the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

Application deadline
10 Feb 15:00
Email applications to
psmzambiarecruitment@ghsc-psm.org
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