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Personal Assistant

Job Purpose

To provide efficient and effective (shared) secretarial, clerical and administrative support services to the Chief Executive Officer to enable him/her to focus on the core functions.

Responsibilities

  • Operational Processes -Coordinate the day to day delivery of office services in order to support the effective functioning of plans and activities of the Chief Executive Officer.
  • Record Management -Effective record management system for safe custody of records and easy retrieval.
  • Client Service – Maintain high level Client service and uplift office etiquette in order to satisfy Clients and build a good company image.
  • Office Correspondence and meetings- Prepare correspondence in line with instructions from the Chief Executive Officer. Manage the CEOs diaries in order to avoid conflicts in meeting schedules and to ensure attendance appearances to the meetings
  • Travel Arrangements – Plan and implement travel arrangements to ensure that all logistics are in place without inconvenience.
  • Administration – To review all internal documents before they are in CEOs Office. To ensure that the Office is kept clean and tidy.
  • To ensure that CEOs refreshments and Stationery are always in place

Qualifications, Experience and Skills:

  • Full Grade 12 Certificate
  • Diploma in Front Office Management or related field
  • At least minimum of 2-years’ experience in similar role, preferably in a corporate environment

Competencies required for this Role

  • Broad understanding of INFRATEL Products and services
  • Understanding on the principles of effective customer service processes
  • Telephone Etiquette, Computer skills, Verbal and written communication, self-confident, results oriented, able to perform routine/repetitive work, able to cope with change, Multi tasked, customer focused and Time management
  • Able to handle high levels of stress, Respect, Quality focus, Team orientation, Resilience
  • Good Listening skills
  • Integrity
  • High level of Confidentiality

Method of Application

Submit your CV and Application on Company Website:

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