Management Systems International
Posted Job
8 months ago

Human Resources and Finance Manager

USAID/Zambia intends to 1) Strengthen the national Health Management Information System (HMIS) owned and managed by the Government of Zambia’s (GRZ) Ministry of Health (MOH), 2) Improve monitoring, evaluation, and research capacities within key government and non-governmental institutions, and 3) Expand the evidence base for existing approaches to health programming in malaria, nutrition, family planning, maternal and child health, and HIV. The activity will support strategic objectives of USAID, the President’s Emergency Plan for AIDS Relief (PEPFAR), and the President’s Malaria Initiative (PMI).

Please note: Only Zambian citizens are eligible for this position. Please share your salary expectations in your application for this position.**

Position Summary

The Human Resources and Finance Manager will be the primary focal point for all financial and administrative matters. S/he will be responsible for financial management, accounting and human resources of the office. S/he will report to the Director of Finance and Administration and work full-time at MSI’s field office in Lusaka.


  • Finance
  • Prepare monthly project plan budget in collaboration with the Chief of Party and HQ-based Project Manager(s).
  • Oversee accurate and timely payment and recording of all in-country financial, accounting, treasury, and local tax transactions, as well as reporting and allocation of project costs.
  • Design, monitor and implement internal control systems that safeguard client’s assets and lead the process of implementing sound accounting procedures.
  • Manage the accurate and timely preparation of office’s monthly expenditure reports to HQ, ensuring review with and approval by the Chief of Party.
  • Monitor bank account balances and bank reconciliations.
  • Supervise handling, reconciliation and reporting of petty cash.
  • Ensure cost effective and efficient procurement of goods and services in accordance with MSI and USAID procurement procedures, as well as security of valuable equipment.
  • Generate regular project financial updates for office staff and financial managers at HQ.
  • Human Resources
  • Manage recruitment, including posting vacancy notices online in compliance with Ministry of Labor requirements; filtering CVs; arranging interviews with potential candidates; and maintaining all relevant documentation.
  • Manage staff compensation, benefits, training, retention and employee relations.
  • Responsible for dissemination and training on human resources policies and procedures; ensure they are consistently administered and enforced in line with the MSI goals, compliance with local and federal regulations.
  • Manage and lead coaching, counseling, advice and risk assessment on HR/employee-related issues for staff.
  • Administer annual performance management and merit processes, including coaching, and documentation.
  • Manage employee leave and employee time record processes.
  • Liaise with the Ministry of Labor on key personnel issues requiring their attention in coordination with MSI senior management.


  • Bachelor’s level degree in public administration, business, financial management, or another relevant field required; Master’s degree preferred.
  • Knowledge of QuickBooks system required.
  • Substantial related experience working in project financial management for NGOs with strong knowledge of international donor requirements.
  • At least three years of experience working with in financial management or procurements required.
  • Proven ability to maintain professional relationships with local counterparts, beneficiaries, contractors, suppliers, other international organizations, as well as local and national authorities.
  • Knowledge of USAID policies and business practices and direct experience managing the finances and administration of a USAID-funded project are required.
  • Advance knowledge of all Microsoft Office programs (Word, Access, Excel, PowerPoint, Outlook and FrontPage).
  • Fluency in English with excellent written and oral communications skills are required.

Method of Application

Submit your CV and application on company website:

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