Amatheon Agri Zambia Ltd
Posted Job
7 months ago

Personal Assistant (x1)

Amatheon Agri Zambia Ltd is part of Amatheon Agri Holding N.V., a German agribusiness and farming company, developing and operating sustainable projects in Sub-Saharan Africa. The group’s headquarters is in Berlin with management structures throughout Europe and business operations in Sub-Saharan Africa. Amatheon is committed to act in a manner that is socially responsible and reflects sound environmental management practices.

Job Overview:

Our company is looking for a focused, industrious, and likable candidate to fill a vacant position and provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of the day to day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner.

Reporting to: Managing Director

Responsibilities and Duties

  • Lead, monitor and report all aspect of the HACCP Plan and systems
  • Draft, update and circulate the HACCP Plan
  • Provide minutes of all HACCP meetings
  • Update and report to Management on HACCP Status
  • Supporting the Environmental and Community Sustainability Committee (ECSC)
  • Support Amatheon Agri Zambia’s Environmental and Social Consultant in any and all activities and report outcomes to Management
  • Provide support in the development and monitoring of Environmental and Social Governance (ESG)
  • Export Permits application
  • Create and maintain Export permit files on Farm
  • Maintain and follow up on all Imports and clearance
  • Receive and file all Original importation documents
  • Maintain export clearance file and Bill of entries
  • Update and circulate Operational and Grain Quality reports
  • Capture all operations activities
  • Capture all grain quality reports
  • Share with Management the operations and grain quality report
  • Land Vendors
  • Maintain Land vendor register
  • Receive and communicate to all land vendor issues and farm visits
  • Arrange MD’s appointments and Update Calendar
  • Organise and Schedule meetings and appointments
  • Update MD’S calendar and follow up on appointments
  • Produce and Distribute correspondence memos, letter, and forms
  • Welcome all farm visitors as per appointments and provide General support to visitors
  • Assist in the preparation of regularly scheduled reports
  • Maintain Electronic Report filling
  • Document Management (DMS)
  • Scan all documents for Accounts Sage DMS
  • Share documents for Sage uploads
  • Supporting Corporate Social Responsibility (CSR) Department
  • Facilitate in the rolling out and monitoring of CSR activities
  • Facilitate with Health and Safety matters
  • General Office duties, Order office Supplies, book travel arrangements and take dictations in meetings

Qualifications:

  • Educated to degree level or equivalent.
  • Exports / logistics and HACCP background are added advantage.
  • Experienced Personal Assistant at senior management level.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

Person Specification:

  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of clients
  • Ability to organise and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

Method of Application

Interested candidates meeting stated criteria need to apply and send CVs to email below:

Application deadline
27 Mar 15:00
Email applications to
M.Hanjila@amatheon-agri.com

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