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Admin Assistant

To provide a point of contact for Oryx Oil Zambia Limited and act as a focal point of communication between clients and other members of the OOZL management team and other key stake holders.

Contract Duration: Not more than six months (five months)

Key Responsibilities

  • Answer, screen and transfer inbound phone calls and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing and maintain electronic and hard copy filing system
  • Retrieve documents from filing system and handle requests for information and data
  • Resolve administrative problems, inquiries and prepare written responses to routine enquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe and distribute minutes of meetings
  • Maintain office supply inventories and coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, parking and (petty cash Sometimes)
  • Prepare purchase orders and send copies to suppliers and to departments originating requests.
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Prepare, maintain, and review purchasing files, reports and price lists.
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
  • Determines requirements by working with customers.

Required Technical Skills, Training & Experience:

  • At least 1-2 years of professional experience
  • Certificate in Business Administration or any related field. Diploma will be an added advantage
  • Must be honest
  • Hard worker and a team player
  • Computer literate
  • Able to work under pressure
  • NOTE : The would-be employee should be based in Lusaka.

Method of Application

To apply for this job email your details to the email below:

Email applications to
admin.zambia@oryxenergies.com
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