Save the Children Zambia
Posted Job
6 months ago

Awards & Partnership Coordinator (x1)

Save the Children is the world’s leading independent organisation for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation. In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response. Save the Children wishes to invite qualified individuals to apply for the following position:

Duty Station: Zambia Country Office

Role Purpose:

The Awards and Partnerships Coordinator is responsible for providing efficient and effective support for the management of awards/sub-awards, development of financial and accounting systems in support of the sub-awards to partners. The incumbent will be reporting to Awards and Partnerships Manager

Key Areas of Accountability:

  • Awards Management
  • Ensure that the Award Management System (AMS) is effectively maintained, up to date and accurate for all awards and sub-awards by ensuring that all proposals, contracts and amendments are appropriately authorised, that new awards documentation is properly registered and updated and that any issues with the awards management system are addressed promptly and effectively.
  • Ensure that key staff (including partners) have a clear understanding of donor compliance requirements throughout the project management cycle, and that there is a complete audit trail of the implementation and reporting for all awards.
  • Ensure that key staff receive induction, training and have got a clear understanding of donor requirements and expectations at the proposal, agreement, kick off, implementation, amendment, reporting, close out and audit stage of awards.

Portfolio management and strategy:

  • Support the proposal development process to ensure production of high quality concept notes and proposals that are reflective of Save the Children and donor strategic objectives, whilst ensuring the cost of doing business is accurately reflected in proposal budgets.
  • Ensure the production of high quality and timely information that accurately reflect the impacts achieved and lessons learnt during the implementation of awards.
  • Provide detailed analysis of current/ pipeline awards to budget holders and senior management, including donor funding cycle information to guide proactive business development.

Partnership and Organisational Capacity Development:

  • Work with Operations and Programme Development Quality functions to ensure documentation and sharing of case studies and best practices within partnership management.
  • Support programs in ensuring quality partnership management and knowledge sharing, including good MEAL systems and regular thematic based partner meetings
  • Ensure that all strategic partners have their OCD plans developed and support partners to implement their OCD activities.

Reports Management:

  • Ensure monthly and timely finance and awards meeting with budget holders consistently and action points arising from the meetings are followed up and implemented
  • In collaboration with finance, and other technical staff monitor adherence of sub-grantees to donor policies and procedures and recommend actions, including additional training and mentoring
  • Manage awards/sub-awards agreements ensuring adherence to donor reporting requirements

Compliance:

  • Lead the inter departmental coordination of partner quarterly visits and summary key findings that require action and escalation. Understanding of SCI processes and other key donor requirements and communication and adherence to these.
  • Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality of partners and their relevant grants
  • Budget management and monitoring and analysis:
  • Critical review of proposal budgets to identify budget lines for review or omitted costs of awards that have partners
  • Financial analysis skills to perform award monitoring processes, highlight financial issues to budget holders and perform further analysis to resolve issues identified for awards that have partners
  • Support the awards manager with follow up/monitoring of awards with partners ensure accuracy of partner budget before agreements are signed

Qualification and Experience:

  • Degree in project management, finance, economics or any other Similar.
  • Minimum 5 years work experience in the Development sector/with NGOs,
  • At least 3 years’ experience in grants management programming or community based programming.
  • Good skills and experience in all aspects of programme cycle management – design and development, implementation, and monitoring and evaluation.
  • Excellent training, facilitation and capacity building skills.
  • Demonstrated experience in managing grants, contracts & sub agreements with knowledge of major funders and guidelines (e.g. USAID, EU, DFID, CIDA, SIDA etc.).
  • Demonstrable experience of M&E and beneficiary accountability.
  • Excellent communication skills, both oral and written, including a good track record of report writing, reviews and reporting to donors.
  • Commitment to the values, mission and principles of Save the Children

Child Safeguarding:

  • Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

Method of Application

Submit your CV and application on company website:

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