National Democratic Institute for International Affairs (NDI)
Posted Job
5 months ago

Senior Program Assistant

The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organisation working to support and strengthen democratic institutions worldwide through citizen participation, openness and accountability in government. NDI has supported democratic institutions and practices in every region of the world for more than two decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organisations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI will work in Zambia to support democratic institutions, including political parties, better able to engage with stakeholders and citizens on national policy, legislation development and citizen concerns and priorities.

NDI invites applications from suitably qualified and experienced persons to fill the vacant post in Lusaka detailed below. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Senior Program Assistant:

The Senior Program Assistant will provide day-to-day programmatic, reporting and administrative support to the Program Manager or other senior staff, and other duties as assigned.

Essential duties:

  • Research or contribute to drafts of proposals, reports, memos and program updates.
  • Manage, as assigned, partner mini-grants and subgrants, providing technical assistance to CSO partners and ensuring on-time submission of narrative and financial reports. In addition, work with partners to document outcomes, including success stories and other monitoring and evaluation data.
  • Contribute to monitoring and evaluation efforts under the direction of the primary M&E staff person.
  • Provide administrative and logistical support to the NDI Zambia programs team, including arranging travel and organising meetings and conferences, under close supervision of senior staff.
  • Act as a rapporteur and reporting assistant for program activities, and prepare draft reports of workshop and event proceedings. Facilitation of working groups may be required.
  • Organises and maintains electronic and paper files of related documentation and training materials. Compile training and briefing materials, including managing outsourcing printing.
  • Attend and record meetings and other events to keep up to date on team and partner-related developments.
  • Back up other team members; including logistics and administrative tasks, as assigned.
  • Fulfill other duties as assigned by supervisor.
  • Education and/Or Experience:
  • Bachelor’s degree, preferably in International Relations or Political Science.
  • Minimum of two years relevant work experience in international development, governance, community organising, political campaigns, organisational development, or legislative affairs.
  • Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis.

Required Skills and Abilities:

  • Exceptional interpersonal skills and cultural sensitivity to effectively interact with CSO partners and all levels of staff.
  • Ability to maintain NDI’s commitment to non-partisanship.
  • Superior oral communications skills to effectively present information respond to questions and discuss contentious issues.
  • Exceptional analytical skills for interpreting complex program issues.
  • Superior writing skills, clear and persuasive, and ability to edit various program-related documents.
  • Ability to prioritise and monitor program responsibilities and tasks.
  • Capacity to work as a member of a team.
  • ICT skills required: word processing and spreadsheet applications. Experience with Google Apps (Gmail, Google Drive, Google Docs) desired.
  • Ability and willingness to travel to regional locations.

Method of Application

Applications for the above positions should include a cover letter, updated Curriculum Vitae (CV) with names and telephone numbers of three traceable references. The documents should be addressed to The Country Director, NDI Zambia and e-mailed to:

Only shortlisted candidates will be notified.

NDI is an equal opportunity employer.

Application deadline
27 May 15:00
Email applications to

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