The Director, Finance and Operations is a full-time position based in the Lusaka office. S/he will be responsible for the day-to-day oversight of the program financial and administrative operations. S/he works in close coordination with the Finance Director, HR Director, Operations Director, and lead Procurement staff and oversees all finance and administration staff including those in three Regional offices. The Director of Finance and Operations reports to the Deputy Chief of Party, Finance and Operations.
Primary Responsibilities and Duties:
Assist the Deputy Chief of Party, Finance and Operations and other key personnel with daily program management, contributing to program decision-making by providing input on the financial health and status of the program and ensuring coherence between program and financial units
Assist Deputy Chief of Party, Finance and Operations to address contract-related issues, ensuring that contractor financial controls and systems comply with generally accepted accounting practices and meet USAID standards
Ensure compliance with USAID procedures and regulations in the implementation of all program activities
- Assist Deputy Chief of Party, Finance and Operations during PEPFAR annual reporting
- Supervise and approve program financial transactions, purchase orders, contracts, and petty cash for the Lusaka and regional offices in Northwest, Copperbelt and Central
- Conduct file audits for Lusaka & provincial offices.
- Primary audit areas include contracts, personnel, procurement, finance, and project inventory.
- Oversee actual audits (if any)
- Ensure that the monthly close-out of financial accounts is completed correctly and on schedule by all finance staff
- Manage, monitor, and update program (workplan) budget and obligated funds; review and analyse variations and share with DCOP F&A and JSI/Boston
- Review the quarterly financial work plan monitoring tool and ensure that it correlates with the work plan activity tracking tool.
- Ensure the appropriate management of project staffing, recruitment, compensation and benefits, training and development, performance management, and labor relations
- Oversee consultant contracting and hiring
- Conduct periodic trainings for staff in coordination with the DCOP F&A to highlight key F&A/HR policies
- Supervise Finance Director, Operations Director, HR Director and Procurement Director
- Participate in Fraud Response Teams, as assigned;
- In coordination with the Procurement Director, ensure that program procurement is completed according to the procurement plan
- Approve purchase requests and purchase orders according to the threshold
- Coordinate with Home Office for any required USAID procurement approval
- Oversee the management of project inventory to ensure items are tracked as per USAID and JSI guidelines
- Oversee and provide support to Operations Director in fleet management
- Travel periodically to provincial offices to conduct checks and provide support
- Coordinate with Compliance team during audit and review
- Carry out additional responsibilities as may be assigned
- A Master’s degree or higher in accounting, finance, business management, or a related field is required
- At least 15 years of senior-level financial and administrative experience, with at least 3 years experience in the management of programs of the same complexity and size
- Demonstrate leadership skills with experience in senior financial management position preferably with an International NGO
- Demonstrated experience in management, supervision, and coordination of a team of senior finance, HR and operations professionals
- Good working knowledge of local labour laws and policy interpretation
- Ability to maintain confidentiality
- Advanced skills in budgeting and financial reporting
- Excellent written and oral communication skills in English
- Superior attention to detail; organisational skills; planning skills; problem-solving skills; analytical skills and critical thinking skills
- In-depth knowledge of USAID financial management rules and regulations and reporting
- Knowledge of basic accounting packages (QuickBooks preferred); and
- Advanced proficiency in Microsoft Word and Excel.
Method of Application
Send an application via email ONLY in the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter (cover letter should include the last position held) and CV with three references and full addresses and contact information.
Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates meeting the minimum requirements will be contacted.
John Snow, Inc. is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, colour, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions. M/F/V/D