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Finance and Administration Coordinator

Organisation Background

Plan International is an independent development and humanitarian non-governmental organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 75 countries. Safeguarding children and young people is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has Programme Areas in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan International Zambia is looking for experienced, innovative, motivated, self-starter individuals to fill the following position

Finance and Administration Coordinator (2 Years) – Mansa, Luapula Program Area (Re-Advertise)

Position Description:

The position of Finance and Administration Coordinator is responsible for the management of corporate financial information, administrative systems and the provision of effective financial, procurement and accounting support to the Programme Area (PA). S/he will also facilitate the generation of financial and management information and reports as required internally and externally.

The position reports to the Country Finance Manager with a dotted line reporting to the Programme Area Manager.

Responsibilities:

  • Providing operational support within the Program Area to ensure efficient and effective financial controls
  • Accountability in the preparation, review, consolidation and submission of correct and complete Program Area financial reports
  • Managing budget processes and ensuring that targets are properly documented, coordinated and monitored regularly
  • Preparation of monthly and quarterly reports for management and other financial reporting requirements
  • Supporting external auditors during financial and other audits as necessary
  • Follow up and monitoring the progress of Internal control audit recommendations
  • Reviewing program documents and payments and taking responsibility for approval of all financial transactions.
  • Facilitating enhancement of capacities of Program Area teams and communities in financial accounting
  • Strengthening the Program Area procurement function through team building, providing leadership and timely clarifications on finance and procurement issues
  • Supporting the PAs administrative functions
  • Responsible for corporate financial systems.

Qualifications:

  • Higher Diploma in Accounting
  • 2-4 years’ experience in a similar role
  • professional qualification such as ACCA/CIMA
  • In-depth knowledge of financial system, budgeting, financial management and reporting
  • Hands on experience in computerised accounting applications and spread sheets.
  • Demonstrated people supervision skills
  • Excellent time management, planning, administrative and organisational skills
  • Experience in an NGO environment is an added advantage

Method of Application

To apply, kindly send through your application letter and CV, clearly stating the job title of interest to Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their CVs, and photocopies of their relevant academic qualifications. Day time telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than Wednesday 17th June 2020. Only shortlisted candidates will be contacted.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International provides equal employment opportunities to qualified and experienced women and men

Women are especially encouraged to apply.

Application deadline
17 Jun 11:47
Email applications to
jobszambia@plan-international.org
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