Centre for Infectious Disease Research in Zambia (CIDRZ)
Posted Job
4 months ago

Finance, Operations and Grants Manager

Reports to Chief of Party. The incumbent will be the lead expert for financial, operations and grants management. This includes establishing and maintaining appropriate internal controls to ensure compliance with USG/ USAID rules and regulations, award requirements, organizational policies and procedures, and standards of ethics and integrity. He/she will be responsible for efficient resource deployment and use, program accounting and financial reporting systems, cost-share and related reporting. He/she reviews all reimbursement requests for appropriateness, and ensures that awardees are in compliance with USAID established administrative and financial policies, procedures, and sound business practices. Following awards, they will monitor all phases of award initiation and closing, including assessment of grant management, and performance of sub-awards, together with the project lead and the finance and grants team of CIDRZ. This position requires knowledge and skill in managing financial and grants management laws and regulations of USAID.

Main duties

  • Oversees all finance and operations (F&O) functions and departments, including financial management, budgeting, accounting, contracts and grants (C&G) management, procurement, human resources (HR), information and communication technology (ICT), administration and logistics.
  • Supervises all finance & grant management activities (both for prime award and subaward management) and reporting on grant performance, i.e. contractually required deliverables.
  • Coordinates financial, technical and management inputs to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports.
  • Responsible for managing audits and following up on any findings/recommendations, both at prime and sub-awardee level
  • Implements new and revised grants management policies, directives, standards and procedures
  • Reviews adherence to policies and guidelines and reports to head of department
  • Provides training, technical assistance and guidelines, oversight, expertise and consultation to internal staff, management and program officials, awardees, review panels, applicants, recipients, and sub-recipients
  • Conducts financial reviews of applications to ensure sufficient fiscal integrity and financial capability are included, examine proposed costs, and determine whether the budget and budget narrative accurately explain the projects costs.
  • Works with awardees to secure all required legal and financial paperwork including obtaining a Letter of Agreement (LOA) between the awardee and CIDRZ
  • Supports pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities
  • Conducts post-award reviews and analyses to identify and resolve management, financial, and administrative issues
  • Monitors all phases of award evaluation, approval and closing, including assessment of technical progress and performance under their portfolio.
  • Reviews all invoices and reports prior to submission to funders.
  • Supervise close-outs of grants and/or agreements, ensuring compliance with programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, guidelines, and with grantee stated objectives, and the applicable implementation plan


  • Degree in Finance or a related field or a professional qualification in accountancy, such as ACCA, CPA, or CIMA; must also be registered with the Zambian Institute of Chartered Accountants (ZICA). A Master’s degree is preferred.
  • Minimum of 5 years’ experience with USAID funded projects or International Organizations with USG projects experience.
  • Strong knowledge and training in USG or any other donor regulations and policies.
  • Experience with budget development, monitoring and reporting and strategic development
  • Demonstrates a degree of independence, requiring moderate supervision from management to accomplish complex project work assignments
  • Demonstrated written, presentation, communication, and organizational skills in English.

Additional Preferred Qualifications:

  • Master of Advanced Degree in Business Administration/Accountancy or any other relevant academic/professional qualification
  • Progressively responsible experience in overseeing financial operations and management of large-scale, complex development activities in Sub-Saharan Africa (preferably Zambia)
  • Demonstrated experience overseeing the procurement administration and financial management and reporting of a PEPFAR-funded activity.
  • Demonstrated experience and skill of pipeline analysis, financial report writing and expenditure analysis. Office of Management and Budget (OMB) grants management circulars, Qualitative and quantitative techniques used in grants management
  • Understanding of grants management cycle (e.g., planning, award and post-award management), grant recipient stakeholders’ s (e.g., state, local and tribal governments, non-profits) management
  • Good understanding of general accounting and auditing requirements (e.g., Generally Accepted Government Auditing Standards (GAGAS), Generally Accepted Accounting Principles (GAAP))
  • Demonstrated working knowledge of U.S. Government financial and procurement rules and regulations; and
  • Familiarity with multiple accounting software.

Method of Application

Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to the email below:

CIDRZ Human Resources Director,

PO Box 34681,


Email applications to

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