John Snow, Inc. (JSI) seeks highly qualified and accomplished public health leaders and providers for the recently awarded United States Agency for International Development (USAID)/PEPFAR-funded Supporting an AIDS-Free Era (SAFE) Project in Zambia. The five-year project which will be led by JSI in partnership with Abt Associates, mothers2mothers, and the Catholic Medical Mission Board, will work to reduce HIV mortality, morbidity and transmission, while improving nutrition outcomes and family planning integration in three provinces: Central, Copper belt, and North-Western. USAID/PEPFAR SAFE will work with the GRZ, private sector and civil society institutions at the national, provincial, and district level to increase access to ART for HIV positive adults and children, reduce the incidence of new infections, improve Nutritional Assessment, Counseling and Services (NACS) and family planning services, and increase the capacity of local health institutions to better serve affected populations.
The Zambia SAFE Finance Manager will set up and maintain the JSI financial accounts and administrative systems for the contract. The Finance Manager will be responsible for the accounting system, budget tracking and expenditure projections, expense monitoring and financial reporting for the contract. S/he will ensure cost-effectiveness, efficiency and accountability throughout the life of the program. The Finance Manager reports to the Deputy Director of Finance and Operations and oversees the project accountants.
Primary Responsibilities and Duties:
- In collaboration with the Director of Finance & Operations and the Deputy Director of Finance and Operations, establish and maintain a financial and administrative systems fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures
- Responsible for supervising the day to day work of the Accountants reporting to her/him
- Manage the monthly accounting cycle, including the payment of staff salaries and bank statement monitoring and reconciliation
- Collaborate with Director of Finance & Operations to maintain monthly budget tracking sheet (BTS) and update at least monthly and as necessary in a timely manner and make ready for monthly financial analysis
- Review and track program budget(s), monitor expenditures and help prepare financial reports for senior management and USAID
- Review and monitor field operations budget with the management team; this may include the reviewing activities cost projections
- Review and certify the monthly payroll
- Prepare expenditure projections in collaboration with the Deputy Director of Finance and
- Operations and place timely cash flow requests to Headquarters in Boston, USA
- Review and certify the monthly field accounts documentation, including QuickBooks vouchers and reconciliation reports prepared by the Accountants
- Ensure that outstanding advances at the end of each month are to the minimum level
- Oversee Regional Offices accounts and ensure they are submitted on time and according to JSI accounting system and policies
- Be a key participant during preparation of work plan and work closely with the technical team to prepare and monitor costed work plans
- Ensure that all SAFE incurred expenses are paid on a timely manner.
- Develop and maintain an effective professional relationship with JSI/SAFE’s local bank.
- Ensure that all taxes deducted from staff and vendors are paid monthly to TRA and on time
- Collaborate with the Grants Officer and Deputy Director of Finance & Operations on the management of the grants program, including the financial monitoring visits, adherence of grantee expenditures to USG policies and procedures, and training of grantee finance/accounting staff as is needed; and
- Perform any other duties as assigned by supervisor which are in line with the general concept of this position.
- Minimum Bachelors, Preferred Advanced degree in a finance, accounting or business-related field
- At least 7 years of relevant experience in financial management and/or accounting in an NGO setting
- Relevant experience with USAID-funded programs and knowledge of USAID rules, and regulations strongly desired
- Strong organisational skills
- Excellent verbal and written English
- Extensive knowledge of Microsoft Excel and Proficiency in Microsoft Word and Access
- Experience with QuickBooks accounting system desired
- Strong communication and interpersonal skills
- Demonstrated experience supervising, mentoring, and training staff
- Able to travel to project regional offices; and
- Must be able to maintain confidentiality for all project and staff proprietary matters.
Mode of Application:
Send an application via email ONLY In the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter and CV with three references and full addresses and contact information.
Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 4 weeks after the closing date, kindly assume that your application was not successful.
John Snow, Inc. is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions. M/F/V/D