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Finance & Admin Officer – Intern

One person in three in the world lives in poverty. Oxfam is determined to change that world by mobilizing the power of people against poverty. Around the world, Oxfam works to find practical, innovative ways for people to lift themselves out of poverty and thrive. We save lives and help rebuild livelihoods when crisis strikes. And we campaign so that the voices of the poor influence the local and global decisions that affect them. In all we do, Oxfam works with partner organizations and alongside vulnerable women and men to end the injustices that cause poverty.

As a confederation, our values are Accountability, Empowerment and Inclusiveness.

Empowerment: Everyone, from our staff and supporters to people living in poverty, should feel they can be a catalyst for change.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Background

Oxfam started working in Zambian the 1980s. Since then, we have implemented both development and humanitarian programmes to support practical and innovative ways for people to lift themselves out of poverty.

We work with local stakeholders to find lasting solutions to the root causes which keep people in poverty.

Oxfam is currently collaborating with the Government, international and local CSOs, UN Agencies and other stakeholders.

Oxfam envisions Zambia free of extreme inequality and injustice; a society where citizens and particularly women across all age groups claim and exercise their rights and responsibilities and can influence decisions that affect their lives.

Our one country program aims to promote women’s rights, good governance and accountability, resilient livelihoods, as well as enhance preparedness, reduce vulnerability to disaster and ensure an effective response to humanitarian crises.

The Role

To provide financial management support to project teams and partners institutions in compliance with Oxfam policies’ ensuring that accounting information is properly provided to inform management decision-making.

Key Responsibilities:

Planning, Budgeting and Utilisation of Financial Resources:

Contributes to the production of monthly management accounts, quarterly management accounts, half year reports, Annual finance reports, statutory accounts

Maintain Financial Information System:

  • Inputs and checks accuracy, completeness of supporting documentation and validity of financial data before posting into people soft
  • Reviews payment vouchers to ensure that correct budget codes are charged and also approvals have been made with appropriate delegated authority
  • Generate finance reports -preparation of month end bank and balance sheet reconciliations
  • Analysis of financial data for upward decision making

Reinforcement of Internal Controls:

  • Part of the team that reviews and maintains financial management and internal controls systems in the office to maintain the financial integrity of Oxfam.
  • Ensures compliance with established Oxfam corporate policies as laid down in the financial policies and procedures manual
  • To assist in coordinating audits for project
  • Petty Cash
  • Facilitate the administration of Petty Cash (prepare paper work and have it duly authorised)
  • Write timely reports on Petty (after every Petty Cash Count)
  • Ensuring adequate Petty Cash levels at all times

Administration:

  • Assist finance and logistics with preparation of necessary paperwork in respect of some payments as request
  • Work with Logistics to ensure adequate support for visits, conferences, meetings, seminars and workshops
  • Work with Logistics to manage office consumables
  • Manage first aid kits supplies
  • Support HR dept with compiling of leave reports, medical payments and filling

Skills &Competencies:

  • Diploma/Degree in Accounting
  • Team worker and strong inter-personal skills
  • Computer skills including Microsoft spreadsheets
  • Excellent written/oral communication & listening skills
  • Good numeric skills
  • Ability to work under pressure and to meet deadlines

Key Attributes:

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values:

  • Accountability –Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
  • Empowerment –Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
  • Inclusiveness –We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Our offer:

At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment –as well as outstanding opportunities to develop your career. Oxfam will provide transport and lunch expenses.

Method of Application

If your qualifications meet the requirements, and believe in Oxfam values-please apply via email:

Only shortlisted candidates will be contacted. Oxfam is an equal opportunities employer, we are committed to ensuring diversity and gender equality within our organisation.

Application deadline
10 Jul 13:13
Email applications to
hrzambia@oxfam.org.uk
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