Management Systems International
Posted Job
3 months ago

Executive Assistant

Position Summary:

The Executive Assistant reports directly to the Chief of Party (COP). The Executive Assistant will maintain the COP’s calendar, schedule meetings, answer calls, draft correspondence, take meeting minutes, arrange travel, and perform other administrative duties as assigned. Additionally, they will assist the COP in various aspects of project management such as tracking, compiling, and producing project work plans and reports, preparing presentations, providing logistical support for conferences, and writing/editing program materials as needed.

Responsibilities:

  • Schedule coordination with stakeholders.
  • Track, compile, and produce project work plans/reports.
  • Arrange appointments and maintain the Outlook calendar for major events in the office.
  • Arrange meetings, receive visitors, place and screen telephone calls.
  • Attend to protocol matters and maintain filing and correspondence system.
  • Participate in organisation and preparation of staff meetings and other meetings, take minutes, and follow-up on tasks.
  • Support coordination between the MOH and the COP’s office.
  • Create and maintain databases.
  • Assist in organisation and logistics for COP’s travel.
  • Additional tasks as assigned by the COP.

Qualifications:

  • Bachelor’s degree and three (3) years of professional experience in a similar role.
  • Experience of working with databases, writing reports, producing charts/graphs.
  • Experience in providing administrative/program support to health programs.
  • Must have good computer skills, including Word, Excel, Access, Outlook, and PowerPoint.
  • Ability to work well in teams and to manage interactions with staff professionally and responsibly.
  • Attention to detail, confidentiality and a strong sense of judgment, problem-solving skills.
  • Previous experience working on USAID-funded projects or similar donors preferred.

Method of Application

Submit your CV and application on company website:

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