LSO Contractors Ltd
Posted Job
3 months ago

Executive Assistant

Your job title will be Executive Assistant and you will be employed to support our Group CEO’s office. On a daily basis, you will report to the Group CEO and occasionally to the Head of Finance and Admin.

Job Description:

On a day to day basis, the Job Holder will:

  • Manage incoming and Outgoing Phone and Email communications*
  • Process complex administrative and business oriented special project assignments
  • Prepare and edit correspondence, reply on behalf of the CEO where instructed
  • File, Email, Open and distribute mail
  • Compose presentations, complex reports, Memos, Letters, confidential correspondence and files with a high degree of accuracy, efficiency and professionalism.
  • Spearhead Tender Submission Procedures
  • Interface with customers and maintain internal and external relationships.
  • Maintain calendar and schedule of events for Meetings, Customer Meetings, and Special Events.
  • Handle CEO’s Expense Reports, Reconcile Credit/Debit cards where applicable
  • Maintain Records of Office Inventory and Company Assets
  • Coordinate periodic review and update of business literature like Corporate Profile, Website, Social Media Pages, Whatsapp for Business Catalog.
  • Assist with implementing an effective Marketing and Sales Strategy for the business’ core products.
  • Maintain Inventory of all Tools and Equipment and be custodian for allocation to each site.
  • Manage and track Office Resources and expenditure against monthly budget
  • Manage usage of office resources.
  • Supervise transport for official business and maintain up to date vehicle status registers.
  • Complete Special Projects and other duties as assigned.

Positive Attributes:

  • Maintains strict confidentiality on highly sensitive matters.
  • Applies a proactive and flexible approach to their workload
  • Coordinates access to the Group CEO without being a hindrance to progress

Targeted Results/Key Performance Areas:

  • Effective Management of the CEO’s office (Timely Meeting/Appointment Reminders, Clean in/out trays, Proper Follow ups, and feedback
  • Adherence to Deadlines
  • Tenders and Suppliers Registration Processes are Submitted 2 days before deadline.
  • Prompt Reconciliation of Expenses and Debit/Credit Cards and submission to Finance for Weekly Reporting
  • High Level of Innovation and Initiative applied to the role

Method of application

If you have a minimum of a Degree in Law (LLB), Business Administration, Marketing or Sales and at least two years’ experience in a successful SME Company, and feel you are up to the job and not a time waster, and then please email a Motivation Letter and CV:

Note that Applications without a Motivation Letter will not be considered.

Application deadline
22 Jul 12:02
Email applications to
jobs@lsocontractors.com

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