World Vision Zambia
Posted Job
about 2 months ago

Administrative Assistant – People & Culture

Purpose of Job:

Provides office and administrative support to The P and C director / department. This role is vital for the smooth-running the unit.

Ensures proper flow of office procedures, and supports the office by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Major Responsibilities:

Administration Support:

  • Maintaining current HR files and databases ( Filling)
  • Updating and maintaining employee benefits, employment status, and similar records
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Performing file audits to ensure that all required employee documentation is collected and maintained
  • Set up of office and ensure alignment, protocols and office design
  • Manage travel and logistics calendar for meetings in the office, boardroom , meeting room bookings ( in partnership with Supply Chain)
  • Logs call for new and repairs of IT equipment and office related machinery and assets
  • Responsible for purchases and requisitions, compilation and completion for manager to review and sign off

Recruitment Support:

  • Participating in recruitment efforts- organizing resumes, scheduling job interviews
  • Preparing new employee files
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Administering new employment assessments

Customer Service:

  • Answering employee questions
  • Processing incoming mail
  • Creating and distributing documents
  • Providing customer service to organization employees
  • Serving as a point of contact with benefit vendors/administrators
  • Maintaining computer system by updating and entering data
  • Setting appointments and arranging meetings
  • Maintaining calendar of P and C Director

Any other duties as assigned:

Minimum Education,training and experience:

  • Diploma or Certificate in Human Resources, Business Administration or Any business related qualification
  • 2. 3 to 5 years’ Experience
  • Excellent Organizational Skills
  • Excellent Interpersonal Skills

Can work under pressure:

  • Reporting skills
  • Maintaining employee files
  • Dependability
  • Scheduling
  • Confidentiality

Method of Application

Submit your CV and application on company website:

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