Project HOPE
Posted Job
26 days ago

HR and Admin Assistant

The Human Resources Assistant will assist the HR officers in developing and managing the Human Resources function within Project HOPE Zambia to optimally support successful program development and implementation.


  • Responsible for overall Office Administration, Property Administration Storage Administration and Office Secretariat Functions. S/he ensure that the safety and security of all organizations Properties via up-to-date insurance coverage and proper utilization
  • Ensuring that established policies & procedures in critical areas of human resources and administration are distributed to employees and proper induction has been done
  • Assist with compiling and checking timesheets ensuring that they have been completed correctly and establishing a proper filing system for these time sheets
  • Assist in preparation of all disciplinary and grievance matters that arise and ensuring they are handled and communicated sensitively and in accordance with internal policy and Zambian Labour Law
  • Implementing a central filing system and assist with establishment and maintenance of employee records, reports and benefits
  • Uploading HR documentation into the electronic record filing system
  • Visa processing, hotel reservation, in-country travel plan, communicate and confirm appointment and shuttled arraignment for international staff.
  • Create and maintain a company work calendar, using cloud applications, to include, calendar of events, deadlines, delivery of products, etc.
  • Ensures leave, absence and personnel record management
  • Assist with all staff recruitment, new-employee orientation, employee relations counselling and exit interviewing in-line with Project HOPE Zambia Policy
  • Perform any other HR duties as required

Minimum Requirements:

  • Diploma in Human Resources Management, Business Administration, industrial psychology or other related fields
  • Minimum of 3 years’ experience of human resource management
  • Good working knowledge of donor programmes such as PEPFAR, USAID and/or CDC is preferred
  • Experience in filling system
  • Experience with Microsoft Word, Excel, and PowerPoint preferred
  • Excellent communication skills, both written and oral, preferred
  • Fluent in English and Zambian languages

Method of Application

Submit your CV and application on company website:

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