The Finance Assistant delivers quality financial services to internal and external
clients mastering all relevant rules, guidelines, processes and procedures. She/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the Project team and UNDP – supported projects.
Duration -12 Months
Under the direct guidance and supervision of the Grants Accountant the Finance Assistant will undertake the following tasks:
Assist in monitoring of programme financial performance for all core and non-core resources by
Providing necessary financial information and analysis, including implementation rate against indicators/results.
Assist interpret financial policies and procedures and provide guidance and training to staff and project managers
Assist in the management of the Budget requests, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the Project Manager
Assist in maintaining an effective financial recording and reporting system, in internal control and audit follow-up, and in processing financial transactions in an accurate and timely way
Registration of incoming invoices in the finance system, including requests for travel advances
Ensure that program advances and payments to vendors are paid on time
Maintain files of all invoices and travel advance requisitions that have been entered in the integrated reporting system
Assist in the registration of travel expense reports; and
Any other duties assigned by the supervisor.
Minimum of a bachelor’s degree in accounting, ACCA II, CIMA II or equivalent.
Valid membership with ZICA.
Minimum of one year of experience working for an international NGO.
Knowledge of United Nations rules and regulations is essential.
Ability to work with a diversity of stakeholders.
Demonstrated strong finance and organizational skills.
Excellent oral and written communications skills.
Strong interpersonal skills.
An eye for details.
Ability to work under time pressure.
Proficiency with integrated reporting system will be an added advantage.
Proficient in working with MS Office is essential.
Must have legal authorization to work in Zambia.
Conditions of Service:
The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.
How to Apply
All interested candidates who meet the above requirements must submit their applications letters and CVs to the Manager: