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Reports to Chief of Party. The incumbent will be the lead expert for financial, operations and grants management. This includes establishing and maintaining appropriate internal controls to ensure compliance with USG/ USAID rules and regulations, award requirements, organizational policies and procedures, and standards of ethics and integrity. He/she will be responsible for efficient resource deployment and use, program accounting and financial reporting systems, cost-share and related reporting. He/she reviews all reimbursement requests for appropriateness, and ensures that awardees are in compliance with USAID established administrative and financial policies, procedures, and sound business practices. Following awards, they will monitor all phases of award initiation and closing, including assessment of grant management, and performance of sub-awards, together with the project lead and the finance and grants team of CIDRZ. This position requires knowledge and skill in managing financial and grants management laws and regulations of USAID. Main duties Oversees all finance and operations (F&O) functions and departments, including financial management, budgeting, accounting, contracts and grants (C&G) management, procurement, human resources (HR), information and communication technology (ICT), administration and logistics. Supervises all finance & grant management activities (both for prime award and subaward management) and reporting on grant performance, i.e. contractually required deliverables. Coordinates financial, technical and management inputs to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports. Responsible for managing audits and following up on any findings/recommendations, both at prime and sub-awardee level Implements new and revised grants management policies, directives, standards and procedures Reviews adherence to policies and guidelines and reports to head of department Provides training, technical assistance and guidelines, oversight, expertise and consultation to internal staff, management and program officials, awardees, review panels, applicants, recipients, and sub-recipients Conducts financial reviews of applications to ensure sufficient fiscal integrity and financial capability are included, examine proposed costs, and determine whether the budget and budget narrative accurately explain the projects costs. Works with awardees to secure all required legal and financial paperwork including obtaining a Letter of Agreement (LOA) between the awardee and CIDRZ Supports pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities Conducts post-award reviews and analyses to identify and resolve management, financial, and administrative issues Monitors all phases of award evaluation, approval and closing, including assessment of technical progress and performance under their portfolio. Reviews all invoices and reports prior to submission to funders. Supervise close-outs of grants and/or agreements, ensuring compliance with programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, guidelines, and with grantee stated objectives, and the applicable implementation plan Qualifications: Degree in Finance or a related field or a professional qualification in accountancy, such as ACCA, CPA, or CIMA; must also be registered with the Zambian Institute of Chartered Accountants (ZICA). A Master’s degree is preferred. Minimum of 5 years’ experience with USAID funded projects or International Organizations with USG projects experience. Strong knowledge and training in USG or any other donor regulations and policies. Experience with budget development, monitoring and reporting and strategic development Demonstrates a degree of independence, requiring moderate supervision from management to accomplish complex project work assignments Demonstrated written, presentation, communication, and organizational skills in English. Additional Preferred Qualifications: Master of Advanced Degree in Business Administration/Accountancy or any other relevant academic/professional qualification Progressively responsible experience in overseeing financial operations and management of large-scale, complex development activities in Sub-Saharan Africa (preferably Zambia) Demonstrated experience overseeing the procurement administration and financial management and reporting of a PEPFAR-funded activity. Demonstrated experience and skill of pipeline analysis, financial report writing and expenditure analysis. Office of Management and Budget (OMB) grants management circulars, Qualitative and quantitative techniques used in grants management Understanding of grants management cycle (e.g., planning, award and post-award management), grant recipient stakeholders’ s (e.g., state, local and tribal governments, non-profits) management Goo...
Strategic Information Manager, USAID-SDVCA Ref No. SI/SI/12/06/20 Reports to the Chief of Party. S/he will be the lead technical expert responsible for all strategic information responsibilities related to the program, including all monitoring, evaluation, analytics, and reporting of performance and results. S/he will lead activity efforts to strengthen monitoring and evaluation, and performance reporting within the geographic area of the activities, which includes overseeing support to community organisations to monitor, document and analyze the performance of their HIV/OVC services and activities and ensure data quality. S/he will liaise with relevant technical advisers and counterparts responsible for district and provincial level strategic information, and monitoring and evaluation, and support coordination with national management information system. Main duties Provides overall technical oversight to the SI team under SDVCA project, support local government and partners on strategic planning and M&E of program activities including data collection, analysis, quality assurance, and reporting. Supervises the SI team, including district-based Data Associates through M&E officers seating in the provinces. Leads the development of a DHIS2 client level data management database for the project in collaboration with the senior management and the technical leads. Provides technical leadership in ME&R including monitoring the performance of all PEPFAR required Performance Monitoring, Evaluation and Learning indicators and custom indicators. With the project technical and the CIDRZ communications team, develops success stories, conducts qualitative and quantitative analysis and strategically uses M&E data within the project, for donors and for external relevant stakeholders. Prepares regular reports for the COP, the CIDRZ executive team and liaise with the relevant team in USAID to regularly update required information is uploaded in DATIM timely and with highest quality Develops M&E tools and databases necessary to document, analyse and report program data Provides M&E and quality improvement trainings to the SI and program team for program and data team synergy in the field. Promotes evidence-based planning and decision making through use of program data as well as supplemental data sources, including DHS and ZAMPHIA. Oversees routine data quality assurance processes; conducts regular and standard DQAs and prepares sites for USAID SIMS visits. Advises and trains staff to perform their appropriate M&E tasks that includes, but are not limited to data collection, reporting, analysis, quality improvement, conducting data quality audits (DQAs) and subsequent data quality improvement. Directs development of data use and visualisation tools such as dashboards. Serves as the focal point for ME&R and liaise closely with the technical team, and SI unit of USAID Develops and/or supervises weekly, monthly, quarterly, annual reports for submission to USAID, MCDSS, MOH, MoGE and other stakeholders including ad hoc USAID and MCDSS requests. Participates in national, regional and district-level M&E related meetings and workshops. Prepares monthly bulletin, quarterly progress review meetings in close collaboration with the DCOP and other technical leads of the project. Participates in development and submission of articles for peer reviewed journals. Participate in development of abstracts, posters and oral presentations for international conferences. Qualifications A Master’s degree in public health, epidemiology, monitoring & evaluation, demography, bio-statistics, statistics, analytics or a related field is required. Minimum 7 years of ME&R senior level experience in international health projects in a technical capacity; preferably including several years with USAID-funded projects. Demonstrated applied skills in ME&R methods and innovations, data analysis, and use of data for systems strengthening projects Demonstrated written, presentation, communication and organisational skills in English. Demonstrated leadership working with other technical experts in ME&R in the international community Demonstrated hands-on practical experience setting up and managing ME&R systems for health programs. Excellent report writing, analytical and communication skills, including oral presentation skills. Additional Preferred Qualifications: Experience in the ME&R of HIV projects, PEPFAR experience desirable Experience in the routine ME&R of OVC programs highly desirable Progressive experience in designing, establishing, and managing monitoring and evaluation systems, ensuring data quality, and managing data intensive, performance-based programs (preferably funded by PEPFAR). Demonstrated ability to be the senior technical specialist and as a senior subject matter expert in data analytics. Demonstrated ability to perform robust data extraction from internal and external information systems. Demonstrated ability to perform complex data an...
Reports to Medical Officer TB. The incumbent is responsible for TB specific diagnostic/laboratory support and will work in close collaboration with other staff under the TB department. S/he will oversee TB diagnostic support to the National TB programme including responsibilities in identifying staff training needs, EQA program, quality management systems, laboratory information systems and supplies management. Main duties Responsible for supporting USAID TBLON in all aspects of TB diagnosis Supports implementation of activities in line with the National TB Strategic Plan Collaborates with other partners in the country to enhance synergy of resources including strengthening of inter and intra district courier Collaborates with the ministry of Health and the National Tuberculosis Control Program in identification, planning and provision of laboratory technical support at all levels Supports roll out of DataToCare and other laboratory information systems such as DISA-Lab and eLAB Builds capacity to MoH laboratory staff through various trainings and mentorship on GeneXpert, smear microscopy, external quality assessment (EQA), DataToCare connectivity platform, DISA-Lab, and eLab. Supports the MoH on the implementation of GeneXpert technology and other newer technologies/ diagnostic tools including Installation, training, maintenance and proficiency monitoring Supports the implementation of the specimen transport system and result feedback Facilitates improved collaboration between the relevant laboratory focal point persons at GeneXpert sites and FOBs Scientific Limited as regards to GeneXpert technical support, preventive maintenance and repair Conducts assessment of primary care facilities and develop plans for TB diagnostic capacity building in Supported facilities Participates in development of quality management systems (QMS) for TB benches in peripheral laboratories Strengthens quality management systems (QMS) through technical supportive supervision and various activities. Works in close collaboration with the national TB reference laboratory to plan for TB diagnostic expansion, training and EQA Develops work plans and budgets for TB diagnostic support under the USAID TB LON program Represents CIDRZ at relevant Technical working groups Qualifications Minimum Diploma in Biomedical Sciences, or recognised equivalent. Degree is added advantage Minimum 5 years’ experience in TB programmatic laboratory services support Experience in TB diagnostic setting, especially primary health facility level Experience with DataToCare or any other gene Xpert connectivity software. Demonstrated experience in conducting EQA for primary care laboratories for both microscopy and Xpert Demonstrated experience supporting Installation, training, maintenance and proficiency monitoring of GeneXpert MTB RIF technology Demonstrated experience in capacity building/training primary Health care staff on TB diagnostic tools in use in the national program Awareness and knowledge of WHO accreditation systems for Primary Health care facilities TB laboratories Ability to work under minimum supervision Method of Application Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter and detailed CV quoting Reference Number and day-time telephone number to; CIDRZ Human Resources Director, PO Box 34681, LUSAKA or email:
Reports to Medical Officer TB and MDR TB technical advisor. The incumbent is responsible for supporting case finding for Multi Drug Resistant (MDR) TB and improved treatment and treatment outcomes for DR-TB patients. Main duties Serves as the liaison between CIDRZ, the District Health Offices, the provincial medical offices, implementing partners and the National TB program in relation to DR-TB programming and implementation Trains different categories of staff (health workers and Community members) in Drug susceptible TB, TB/HIV and Drug Resistant –TB (DR-TB) Works closely with the National TB program to actualize the plans for decentralisation of DR-TB treatment to district and facility levels. Works closely with the NTP and the National and Provincial Clinical Expert Committee (CECs) to provide mentorship and technical supportive supervision to MDR TB initiating centres. Works closely with the Provincial and District CEC to provide mentorship and technical supportive supervision to MDR TB DOT centres Strengthens 1 stop TB/HIV clinics for MDR TB patients that are co-infected with HIV Works closely with the TB mentors in conducting MDR TB surveillance- Tracking access to and results of the DST among the following high risk groups: contacts to MDR TB cases, re-treatment TB cases, patients who develop TB on or after IPT and patients who are smear positive at month 2 or above during treatment. Ensures that all patients diagnosed with DR-TB in our supported sites have a full baseline DST Works closely with the TB mentors, community partners and the MDR TB psycho-social counsellors to ensure that all the all the DR-TB patients are contact traced, unlinked clients are mopped up and defaulters are tracked and linked back to care. Supervises the MDR TB psycho-social counsellors to ensure that patients receive psycho-social support throughout treatment and patient appointment system is strengthened. Works closely with the MDR TB psychosocial counsellor to ensure that patients return for their semi-annual reviews after completion of treatment. Supports the MDR TB initiation centres to conduct adverse drug safety monitoring and management including submission of pharmacological reports to NTP and ZAMRA Supports the MDR TB initiation centres to ensure that all MDR TB patients have their monthly cultures Supports the provincial Clinical Expert Committees to have quarterly meetings to charter a way forward for challenging DR-TB cases, review quality of care for DR-TB patients, conduct mortality audits for DR-TB and interim and final outcome cohort analysis for MDR TB patients Participates in the National Clinical Expert committee meetings and other forums on DR TB Provides technical support to the National TB Program (NTP) in the implementation of programmatic management of MDR-TB (PMDT) so as to enhance quality service delivery for MDR-TB Supports accurate use of reporting and recording use Provides support for all aspects of data collection and reporting, help to identify barriers/challenges and work with the DHO, PHO and NTP as required to address the challenges in a timely manner Compiles monthly, quarterly, annual and ad-hoc reports as required in required formats Qualifications: Diploma in Clinical Medical Sciences. A Bachelors or Masters Degree in Public Health will be an added advantage. At least 8 years of relevant work experience in the field of TB with at least three years in PMDT Demonstrated experience in mentoring and training HCWs at district and provincial level in PMDT Experience with recording, reporting and other monitoring and evaluation activities Computer literate, with high competency in using Microsoft office applications (Word, Excel, PowerPoint) Good management and co-ordination skills Excellent interpersonal skills and communication skills Ability to meet deadlines, and pays attention to detail Method of Application Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter and detailed CV quoting Reference Number and day-time telephone number to; CIDRZ Human Resources Director, PO Box 34681, LUSAKA or email:
Reports to Head Procurement and Supplies. The incumbent is responsible for procuring a wide range of supplies for the various projects including medical and lab equipment , medical furniture, medical supplies, reagents and test kits, construction and related works, ICT supplies, general goods and consultancy service among others. A significant part of these are procured internationally and this requires the candidate to be fully conversant with international procurement commercial terms, contract and procedures including customs and duty requirements, e-procurement and automated procurement systems. Main Duties: Procures and ensures timely, efficient and cost effective supply of goods and services to user projects / departments in accordance with donor and CIDRZ guidelines Prepares comprehensive impeccable, technical procurement documents including comprehensive formal tender and contract documents for construction works and all procurement categories. Prepares of comprehensive tender evaluation reports. Undertakes complete tendering process for both local and international procurement. Develops and manages contracts for supplies and services. Prepares Management Procurement Committee reports, procurement status reports, procurement planning, audit reports Supervises Day to day supervision of staff-Procurement Officers Provides secretarial duties to the Sub Management Procurement Committee Qualifications: Full Grade 12 Certificate Chartered member (MCIPS) for Chartered Institute of Purchasing and Supply or Degree in Purchasing and Supply 5 years Minimum working experience of which 2 years in a supervisory roles within the Supply Chain Management field Experience in an international multicultural environment and procurement of medical supplies is an added advantage Must be a member of Zambia Institute of Purchasing and Supply with a valid practicing license Required Competencies: Supervisory Skills Planning and organising Decision Making Problem Solving Analytical Thinking Job Knowledge Method of Application Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter and detailed CV quoting Reference Number and day-time telephone number to; CIDRZ Human Resources Director PO Box 34681, LUSAKA or email:
Reports to Project Manager. The incumbent will assist in the with the development of SOPs and s/he will also conduct study related activities such as participant recruitment, informed consent process and specimen collection as per protocol requirements. Main Duties Conducts assigned study procedures and adhere to procedural and international guidelines for research conduct Ensures and verifies that all study forms are completed accurately by the study staff as per Study Protocol Obtains written informed consent from study participants prior and ensures that written informed consent is obtained, and appropriate consenting procedures are followed for literate, partially literate or illiterate participants, before any study procedure is performed on any participant. Ensures that study-related clinical information is communicated in a timely manner to clinicians Collects specimens and coordinates with other clinic staff (e.g. phlebotomy) and with laboratory to ensure that all samples are collected and processed according to study protocol. Assists in writing reports and preparing for monitoring visits Follows and adheres to the guidelines of Good Clinical Practices at all times Maintains strict participant confidentiality and privacy at all times Responsible for study resources and supplies, such as data collection forms, participant files, study equipment, and facilities. Assists to verify that all study forms are completed accurately by the study staff as per Study Protocol. Assist Data Associate to communicate to relevant clinic staff any missing, incomplete, or unclear data. Collaborates with Data Coordinator/Technician and other staff to ensure timely completion and transmission of study forms and correction of all forms requiring corrections/additions Provides timely feedback (positive and negative) to study staff regarding forms completion and accuracy Ensures the safe keeping of participant records at all times Assists in preparing QC Tools for the study and maintaining the Quality Management Plan Qualifications Registered/Enrolled Nurse Atleast 1 year experience in research Conversant in MS office applications Valid practicing license How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Reports to the Research Nurse. The incumbent will be involved in the recruitment of study participants through giving sensitization talks, taking participants to the study clinic from various recruitment points, pre/post test counseling and testing as well as tracking study participants. Main Duties Assists in ensuring that all participants arriving at the study site are attended to and staff are made aware of their presence Assists study team in the packing and collection of blood samples ahead of transportation to the CIDRZ lab for testing. Conducts community sensitizations about the ongoing studies Assists to create a weekly schedule for all community activities Perform VCT in the clinic and in the community during community sensitization Assists to track and follow up participants who require interim visits or who have missed appointments Assists with the maintenance of registers and other study documents Assist with community tracing activities Communicates with study staff about any problems with the study or a participant Accompany participants that required referrals to respective hospitals on their initial visit Communicates with fellow staff members openly and honestly about study progress, issues, and/or problems that may arise. Actively participates in problem solving. Assist to effectively collaborate with the community and district staff as necessary. Reports all community misconceptions about research and address any concerns in an expeditious manner to the team members Provides high quality service to participants by maintaining pleasant relationships at all times and attending to participants in a timely manner Be responsive to inquiries from participants’ partners and family members as required Completes all required study training, including routine Human Subject Protection and Good Clinical Practice Acquire and maintain an in-depth knowledge of the study protocol. Qualifications Grade 12 Certificate Certificate in social work, psycho social – counselling or any relevant field Experience in research data collection will be an added advantage Conversant with MS office applications and able to use electronic tablet Fluent in at least one local language of Nyanja or Bemba Excellent interpersonal and communication skills How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Reports to the Data Manager. The incumbent will be part of the reporting team within the Data Team at CIDRZ HQ. He/she will be responsible for development of data collection tools, support data quality assurances activities, data management and support data analysis of data for various programmatic performance monitoring and research studies. Main Duties Designs and develops data collection tools for supported projects/studies Designs and creates routine performance monitoring tools and reports Ensures that weekly and monthly reports are submitted on time, or as defined in data management plans Extracts routine and ad hoc datasets from relevant data sources per data management plans, or as required Develops SOPs for handling data – SOPs to include activities for routine monitoring of data Participates in data collection and QA/QI activities Mentors Data Coordinators and Data Associates in efficient ways to manipulate and use data – support activities to improve data use Mentors Data Coordinators, Data Associates and other internal and external stakeholders/partners on the definition of all reporting and monitoring metrics Participates in the presentation of data to various internal and external stakeholders Qualifications Grade 12 Certificate Higher/Advanced Diploma in Computing/ICT, Computer Science, Mathematics/Statistics, Engineering or related science subject 3 years minimum relevant work experience in a similar role Experience working in a research setting, and supporting programmatic performance monitoring will be an added advantage Database querying and management in any RDBMS, e.g. SQL Server, MySQL, Postgres, etc. Ability to program in SQL Medium to advanced skills in any data analysis tool e.g. R, STATA, Excel, etc Medium to advanced software programming skills in an object oriented or functional programming language Experience setting up data collection systems like DHIS2, RedCap, ODK, etc. will be an added advantage Experience working with electronic data capturing devices Strong analytical skills Excellent interpersonal and communication skills How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, LUSAKA or email:
The Centre for Infectious Disease Research Zambia (CIDRZ) has recently introduced a Mental Health unit and is growing its portfolio of Mental Health Projects. CIDRZ is looking for a full-time Program Head to lead its multiple mental health efforts. CIDRZ in collaboration with the Applied Mental Health Research (AMHR) group at Johns Hopkins University (JHU), is funning a large implementation science study examining two methods of training providers in a mental health treatment, investigating the effectiveness of alcohol-related treatments and undertaking evaluations of competency and implementation science measures in mental health. Reports to Chief Medical Officer. The Program Head will be responsible for the day-to-day operations of all study activities. Provide scientific implementation for all studies in Zambia with support from study PI’s, and in coordination with study Co-investigators and local implementing partners. Mentor staff and contribute to all aspects of study conduct including: grant writing, study planning, regulatory approvals (REC, IRB, MOH, NHRA), protocol development and implementation, budgeting, reporting, data analysis and manuscript writing. Provide technical assistance and supervisory support to study staff to develop and implement all study policies and procedures. Provide training, guidance, and mentoring to support the performance and professional growth of study staff and other staff working on assigned research studies. Provide technical assistance to capacitate all staff to uphold GCP and regulatory standards to internationally acceptable levels in the research studies. Main duties Guides and supports the scientific interactions of large co-investigator teams, including strategic study implementation questions Serves as technical contributor/co-investigator on multiple protocols including developing the study’s scientific objectives and implementation tools, oversee study training and implementation, analyze data Manages study expenditures of large budgets Mentors Study staff in development of standard operating procedures (SOPs) for research activities and completion of all requirements for study activation. Advises team members on design and oversee data collection and storage systems for individual studies. Provides on-going support to study staff as needed to ensure that studies are conducted in accordance with the study protocol, SOPs, and international regulations. Ensures coordinated communication between study staff, investigators, MOH, and regulatory bodies. Assist in preparation and monitor regulatory submissions for assigned research studies Provide oversight and mentorship and ensure preparation of progress reports as requested by funding agencies and CIDRZ and JHU leadership team. Assists in the mentorship and support of junior investigators and other study staff in the planning, writing, editing and submission of abstracts/manuscripts and other dissemination activities. Contributes to the development of abstracts & papers and participate in presentations at national, regional & international meetings. Support new grant acquisition and build the capacity of the development officers, including contributing to grant writing, budgeting, editing and submission, liaising with JHU, Grants and Contracts staff and other CIDRZ departments as required. Collaborates with study PI and other co-investigators on issues related to the accurate and successful implementation of assigned studies. Communicates regularly with sponsor representatives. Plans and implements capacity building and provides mentorship to identified local organisational staff members in research planning and other areas Assists in the hiring and training of study staff Acquire and maintain an in-depth knowledge of assigned study protocols. Qualifications Masters or higher Degree in Public Health, Medicine, Mental Health, Clinical Psychology or related discipline required 5 years relevant work experience Experience in program management and an interest in global mental health Experience in implementing research studies or monitoring and evaluation of service projects Strong administrative and organizational skills Excellent interpersonal, written, and oral communication skills Ability to work independently and make decisions quickly Strong leadership skills and experience. Ability to collaborate professionally with culturally diverse colleagues. Budget management experience desired Training in Protection of Human Subjects and Good Clinical Practices How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, LUSAKA or email:
Reports to the Deputy Director Primary Care & Health Systems Strengthening. The incumbent will provide administrative and technical oversight for the supply chain components of Expanded Programme on Immunisations (EPI-OPT), including providing technical expertise for the implementation of the immunisation supply chain system re-design and management of core administrative and operational functions for the successful implementation of the programme. This will include implementing a new distribution model; mentorship and guidance to Government health care workers; analysing data and providing feedback loops for improvement; identifying risks and making recommendations to mitigate issues and make improvements. Main Duties: Mentors and works closely with MOH staff to strengthen logistics, planning and operations of the immunisation supply chain at sub-national levels in selected areas. Trains and mentors project staff and MOH sub-national health care workers on EPI vaccine and supply chain management. Provides periodic reports to key stakeholders and manage budgets. Contributes to the development of an M&E framework to measure supply chain performance and progress. Monitors and tracks implementation progress according to work-plans, including key performance indicators. Synthesises and analyses EPI-OPT and supply chain data into clear, impactful metrics and reports that drive decision-making. Identifies risks and constraints that may affect proper execution of plans and proactively identifies solutions and supports the development of improvements plans. Participates in supportive supervision of EPI logistics teams and capacity building in EPI planning, vaccine and cold chain management. Contributes to creating an enabling and collaborative environment for a successful project execution. Advocate for immunisation supply chain system redesign. Proactively works with partners to identify and enact gaps and challenges in implementing EPI-OPT and facilitate the definition and coordination of activities to address these gaps and challenges. Qualifications Bachelor’s Degree in Public Health, Pharmacy, Business or related field. At least 5 years of programme management experience working in supply chain in the public or sector with knowledge of vaccines. Demonstrated supply chain data management and analytic expertise with problem resolution skills. Ability to lead and manage projects, teams and deadlines. Knowledge and experience of immunisations and public health. Experience working with government financing and training/mentoring experience. Strong analytical and writing skills. Adaptable, flexible, able to take initiative and prioritise amongst competing demands. Strong computer skills with proficiency in Microsoft Office programmes. Excellent interpersonal skills How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Reports to Project Head. The Community Coordinator will work closely with the KP Consortium, KP Civil Society, KP networks and communities, and MOH and PEPFAR implementing partner providers to harmonize KPIF project activities, support community mobilization, promote excellent communication, and facilitate peer navigation and other community-based activities to improve awareness and uptake of HIV prevention, treatment, and care. The Community Coordinator, alongside the Nursing Outreach Lead, will also supervise the Social Network Strategy recruiters, Outreach Workers, Peer Navigators, and other peer cadres. He/she will be responsible for managing, monitoring, maintaining, gathering information and providing regular feedback on prevention and treatment activities at the community level. Main duties Provide support and oversight to field staff to ensure potential clients are counselled, tested, indexed, and linked to appropriate services. With the KPIF Head, works to arrange meetings with the KP Consortium and attend planning meetings with the Consortium Steering Committee as necessary. Supports KP Consortium community events, as necessary, including ensuring CIDRZ presence for provision of outreach health services Directly supervises/ manages KPIF Peer Navigators, Peer SNS recruiters, Outreach Workers, and other KP peer cadres to ensure deliverables are met Provides supportive supervision, as necessary, to Peer Navigators, Outreach Workers, and other KP peer cadres managed directly by KPIF sub-awardee organizations Assists with venue-based HIV counselling and testing and other prevention services Updates KPIF Head and Clinical Lead on the progress of community-based activities and any issues with peers or the KP Consortium Supports the development and implementation of community sensitization and mobilization plans that include activities such as community stakeholder meetings, drama performances, etc. to promote HIV prevention and treatment activities Ensures appropriate training and certification of project field personnel and peer cadres Qualifications Grade 12 Certificate Advanced Diploma Social Sciences or Project Management At least 3 years relevant experience working in the community required At least 3 years relevant experience working with KP in Zambia Proficient in MS word and MS Excel and PowerPoint required Must be able to work with minimum supervision Must be a team player Excellent interpersonal and leadership skills How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Reports to the Programme Head. The incumbent will provide technical supervision/support to program ground. He/ she will develop the referral systems and quality assurance monitoring of KPIF delivered services, the MOH health system, and KP CSO HIV clinical services provision to the KP group beneficiaries. The position will also review clinical service provision guidelines and protocols together with CDC/Zambia to make sure WHO and PEPFAR KP best practices are included. Main duties Assists with the development of CIDRZ KP standard operating procedures, training manuals and other material needed to implement KP activities in target sites Contributes to the training of health care workers both in public and private settings for discrimination and stigma-free KP-friendly service provision. Ensures that systems are in place within the KPIF program to assure that those clients who are HIV positive and pregnant will be referred to PMTCT and post-partum care for the mother and child. Oversee the implementation of activities targeted at reaching KP’s at facility and community level. Ensures a system is in place for community drives and other strategies aimed at reaching KP’s in CIDRZ-supported facilities and communities. Ensures quality index testing service delivery. Ensures systems for good referral and linkage of HIV positive clients to HIV care and treatment services are in place from community to facility level. Implements novel KP service delivery strategies within selected KP friendly sites and within prisons. Ensures all negative clients are linked to prevention services and are maintained accessing prevention services. Ensures adherence to the Ministry of Health National Guidelines on HIV service delivery Trains staff on tools for tracking outcomes and ensure correct data collection and utilization by teams Supports the dissemination and use of quality assurance protocols and SOPs Ensures strategies to role out KP friendly services in supported sites are implemented Ensures KP friendly services are performed in accordance with standard operating procedures. Ensures service delivery to high risk populations is compliant with MOH rules and regulations and national guidelines Trains KP peer counsellors and mobilizers in KP friendly services, Index testing and counselling skills to improve elicitation of sexual contacts and or social networks. Qualifications Must be a clinician: Either a Medical Doctor or Medical Licentiate At least 5 years’ experience working in public health with demonstrated KP group technical expertise, including substantial HIV prevention, care, and treatment experience with FSWs, MSM, TGW, and/or PWID Experience providing medical support and clinical mentoring at a site level Higher degree level education with postgraduate degree; eg MBA, MPH preferable The holder of this position must be a result-oriented leader, skilled in organizational management, managing and creating clarity in a complex environment. Excellent written and verbal communication skills in English are a prerequisite Experience managing effectively in a multi-cultural setting How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Clinical Lead– KPIF Ref No. CL/KP/06/08/19 Reports to the Programme Head. The incumbent will provide technical supervision/support to program ground. He/ she will develop the referral systems and quality assurance monitoring of KPIF delivered services, the MOH health system, and KP CSO HIV clinical services provision to the KP group beneficiaries. The position will also review clinical service provision guidelines and protocols together with CDC/Zambia to make sure WHO and PEPFAR KP best practices are included. Main duties Assists with the development of CIDRZ KP standard operating procedures, training manuals and other material needed to implement KP activities in target sites Contributes to the training of health care workers both in public and private settings for discrimination and stigma-free KP-friendly service provision. Ensures that systems are in place within the KPIF program to assure that those clients who are HIV positive and pregnant will be referred to PMTCT and post-partum care for the mother and child. Oversee the implementation of activities targeted at reaching KP’s at facility and community level. Ensures a system is in place for community drives and other strategies aimed at reaching KP’s in CIDRZ-supported facilities and communities. Ensures quality index testing service delivery. Ensures systems for good referral and linkage of HIV positive clients to HIV care and treatment services are in place from community to facility level. Implements novel KP service delivery strategies within selected KP friendly sites and within prisons. Ensures all negative clients are linked to prevention services and are maintained accessing prevention services. Ensures adherence to the Ministry of Health National Guidelines on HIV service delivery Trains staff on tools for tracking outcomes and ensure correct data collection and utilization by teams Supports the dissemination and use of quality assurance protocols and SOPs Ensures strategies to role out KP friendly services in supported sites are implemented Ensures KP friendly services are performed in accordance with standard operating procedures. Ensures service delivery to high risk populations is compliant with MOH rules and regulations and national guidelines Trains KP peer counsellors and mobilizers in KP friendly services, Index testing and counselling skills to improve elicitation of sexual contacts and or social networks. Qualifications Must be a clinician: Either a Medical Doctor or Medical Licentiate At least 5 years’ experience working in public health with demonstrated KP group technical expertise, including substantial HIV prevention, care, and treatment experience with FSWs, MSM, TGW, and/or PWID Experience providing medical support and clinical mentoring at a site level Higher degree level education with postgraduate degree; eg MBA, MPH preferable The holder of this position must be a result-oriented leader, skilled in organizational management, managing and creating clarity in a complex environment. Excellent written and verbal communication skills in English are a prerequisite Experience managing effectively in a multi-cultural setting How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Reports to Deputy Chief Executive Officer: The incumbent Contributes to strengthening the positive public profile of CIDRZ through accurate, audience appropriate and timely internal and external communications. This position supports the development of an increased understanding of CIDRZ organisational, programmatic, research, and training activities by staff, local and international public, including media, and potential trainees, collaborators, donors, sponsors and funders. Main duties: Effectively facilitates implementation of CIDRZ Communications Policy Effectively supports development and implementation of organisational and programme-specific internal and external communications strategies, plans, policies, directories, templates and tools Accurately adheres to logo branding and communications restrictions Timely production of internal and external social and traditional media communications and organisational promotional materials Effectively facilitates cooperative media outreach and relations; functions as media point person; writes press releases and other documents; prepares media briefings, and arranges interviews, tours and events Efficiently assists in preparation and execution of high-profile visitor events and conferences Effectively supports fundraising activities, including preparation of supporting documents, maintenance of funder database, facilitating events, mail-outs, film-making, and other identified activities Builds and maintains strong relationships with programme staff to facilitate information sharing, collaboration, and regular programme reporting systems Effectively supports organisational-wide and programme specific World Days, special events, launches, disseminations, visits, etc. Interviews and photographs programme staff, recipients, partners, visitors, trainees; and writes articles, blogs, success stories, for social media platforms, newsletters, annual reports briefs and other organisation documents Provides high-quality photography and videography services to document CIDRZ programme activities Supervises and mentors the Communications Officer to interview and programme ACEZ-related staff, recipients, stakeholders and partners Effectively assists in departmental strategic planning, and budget management Effectively liaises with relevant CIDRZ departments to facilitate smooth functioning and collaborative communications e.g., CIDRZ Executive, Information Technology, Human Resources, Strategic Development, Grants and Contracts, Research, etc. Performs thorough daily media monitoring to identify risks and opportunities to CIDRZ Qualifications Bachelor’s Degree in journalism, public relations or related field At least 5 years’ experience in communications management/ public and media relations with proven track record of developing and implementing successful communications strategies and social media campaigns Successful experience working in a cross-cultural environment Experience working in a public health-related organisation Excellent communication and interpersonal skills Photography skills In your application, include specific articles or papers you have written in the past or published. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
Reports to the Regional Coordinator: The incumbent is responsible for supervising Implementation Officers and provides oversight to all community field staff. He/She will actively participate in the implementation and Supervision of appropriate technical strategies and tailored approaches for improving access to HTS including rapid HIV testing, “provider-initiated” testing and testing (PITC) in medical settings, and facility- and community-based HTS, including targeted index testing. He/She will ensure the implementation of all treatment strategies such as tracing activities as well as roll-out of DSD models and patient education on Viral Load. S/he will provide support to Community staff and Clinical Teams as required in providing high quality HIV services which comply with the national guidelines. Main duties: KAOMA Ref No. CC/AC/06/08/19 Oversee the implementation of HTS and Community treatment strategies in CIDRZ-supported facilities/communities Ensures quality HTS service delivery Ensures systems for good referral and linkage of HIV positive clients to HIV care and treatment services are in place Implements novel HTS service delivery strategies Ensures adherence of HTS service delivery with the Ministry of Health National Guidelines Mentors community staff rendering static and outreach HTS services in CIDRZ-supported sites Ensures rollout of differentiated service delivery models. Ensures tracking systems are in place for clients that stop ART Trains staff on tools for tracking outcomes and ensure data collection and utilization by teams Supports the dissemination and use of quality assurance protocols and SOPs Works closely with the Clinical Teams teams to ensure service integration Mentors community and facility staff in the implementation of Tracing services and DSD models in CIDRZ-supported sites Ensures service delivery of HIV related community services are performed in accordance with standard operating procedures and in compliance with MOH rules and regulations and national guidelines Works closely with government stakeholders to ensure quality standards are met, and resolve issues related to quality service delivery promptly and effectively Follow-up accessibility of service and the service uptake to the beneficiaries of the ACHIEVE Program Ensure targets are shared with all CIDRZ supported sites Schedules proficiency testing at supported health facilities and ensure that corrective measures are taken in time Collaborates with all local stakeholders and implementing partners, especially the Ministry of Health and other US and international implementing partners, to ensure that all activities conform to the requirements and regulations Qualifications: Bachelor of Degree in Nursing or Social Sciences Minimum of three (3) years of progressively responsible professional-level experience in HIV/AIDS prevention activities, particularly related to behaviour change In depth knowledge and expertise in HIV testing services Demonstrated experience working with local governments and organizations, particularly at the community level Demonstrated program design, strategic planning, and program management and implementation experience Comprehensive knowledge of the main technical issues related to HIV prevention and community-based health initiatives Familiarity with CDC/PEPFAR programs, policies and regulations is highly desirable Good negotiation skills at all levels of healthcare and Basic proficiency in computer skills (MS Office How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka or email:
CIDRZ is seeking to hire senior level technical staff and program specialists for an anticipated USAID- funded Family Health and Nutrition Activity. This is an award for the Reproductive, Maternal, Newborn, Child Adolescent Health and Nutrition Technical Assistance for 5 years. This activity will provide assistance to the government for family health and nutrition activities, which aims to provide quality health services as close to the community as possible through implementation of high impact interventions that save lives. USAID will support the MOH Family Health and Nutrition Activities in four provinces of Zambia (Luapula, Muchinga, Southern and Eastern). The incumbent will provide strategic leadership, direction and management to project activities to deliver effective technical assistance to government. Main duties Develops work plans, budgets and reporting requirements, and ensure that program activities are carried out as outlined in the grant and in accordance with donor and CIDRZ policies. Provides technical assistance in Family Health and Nutrition activities to ensure support and capacity building of team leads and MOH clinical mentors and healthcare providers. Leverages internal and external technical assistance and academic expertise to ensure programmes are innovative, efficient and effective. Effectively represents CIDRZ at MOH and partner fora through active participation in meetings and relevant national technical working groups. Effective liaison with CIDRZ leadership, US government partners and relevant technical units within the Zambian Ministry of Health at different levels to determine programmatic priorities and implementation strategies. Works with Finance and Operations Lead to monitor funding utilisation and authorise various programme related financial transactions. Qualifications MBChB, MD, or equivalent medical degree from an accredited medical school; post-graduate clinical training required; Masters’ in Public Health or equivalent Ten years of demonstrated experience in leading the management and implementation of multi-sectoral projects of a similar size, scope and complexity Experience with Zambian health system and reproductive, maternal, newborn, child, adolescent and nutrition services Experience in technical implementation and project management in Zambia or the sub-region Demonstrated experience in relationship building and partnership development with host governments, international donors, implementing partners, and other stakeholders Excellent communication, presentation and writing skills in English. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka, Zambia Or email:
CIDRZ is seeking to hire senior level technical staff and program specialists for an anticipated USAID- funded Family Health and Nutrition Activity. This is an award for the Reproductive, Maternal, Newborn, Child Adolescent Health and Nutrition Technical Assistance for 5 years. This activity will provide assistance to the government for family health and nutrition activities, which aims to provide quality health services as close to the community as possible through implementation of high impact interventions that save lives. USAID will support the MOH Family Health and Nutrition Activities in four provinces of Zambia (Luapula, Muchinga, Southern and Eastern). The incumbent will provide oversight for day-to-day activities working closely with the Chief of Party and Grants and Operations Lead to manage project scope, schedule and cost. Main duties Supports the COP to provide strategic leadership, direction and management to project activities to deliver effective technical assistance to the government. Provides technical assistance in Family Health and Nutrition activities to ensure support and capacity building of team leads and MOH clinical mentors and healthcare providers. Facilitates the development of work plans, budgets and reporting requirements, and ensure programme activities are carried out as outlined in the grant and in accordance with donor and CIDRZ policies. S/he will leverage internal and external technical assistance and academic expertise to ensure programmes are innovative, efficient and effective. Effectively represent CIDRZ at MOH and partner fora through active participation in meetings and relevant national technical working groups. Effective liaison at relevant RMNCAH&N technical units within the Zambian Ministry of Health at different levels to determine programmatic priorities and implementation strategies. Supports capacity building, technical assistance and programme transition with relevant Provincial and District Health Offices. Guides the analysis, synthesis and dissemination of project outcomes and results. Qualifications Master’s degree or higher in public health, social sciences, business administration, or a related technical field required Minimum eight years of progressively responsible experience managing and implementing USAID or other donor-funded public health, nutrition, WASH, and/or social and behaviour change communications programmes Experience managing large, complex donor projects, particularly USAID-funded contracts as Chief of Party, Deputy Chief of Party or Senior Technical Advisor Extensive knowledge of Zambian health system and reproductive, maternal, newborn, child, adolescent and nutrition services Experience in technical implementation and project management in Zambia or the sub-region; Excellent communication, presentation and writing skills in English. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka, Zambia Or email:
The incumbent will oversee all financial planning, budgeting and reporting for the project and provide timely, accurate information to Deputy Chief of Party. Main duties Reviews and ensures all CIDRZ policies are compliant with USAID rules and regulations and contract requirements. Prepares track expenses, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG, accounting and administrative procedures, and terms and conditions of the award, monthly project accruals and projections to support forecasting accuracy and programme completion. Manages all sub-grants, ensuring compliance and reporting of sub-awardees. Provides guidance to project team members regarding the financial requirements of the project and project operations in compliance with donor and CIDRZ procedures and policies. Facilitates the work of external audits and ensure that financial records are properly maintained and readily available for audits. Contributes to the development of work plans and annual budgets for project activities. Mentors, supports and supervises grant staff and align their efforts in alignment with project goals to ensure rapid and sustainable results. Qualifications Bachelor’s degree in business administration, finance or related field required. Master’s degree preferred At least ten years of progressively responsible experience supervising project operations, including human resources, procurement, subcontracts or sub-awards, and accounting/finance Demonstrated ability for developing and managing large budgets and in-depth knowledge of U.S. government and particularly USAID cost accounting standards Experience on USAID projects in similar role required Demonstrated supervisory, collaboration and team building skills Previous work experience in sub-Saharan Africa and knowledge of Zambian operating environment preferred Excellent communication and writing skills in English. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka, Zambia Or email:
Reports to Grants & Contracts Specialist. The Senior Grants Management Officer is responsible for tracking awards lifespan, reconciliation receivables, monitoring modifications and ensuring updated grant database and record maintenance. This position will mainly focus on servicing internal clients and processes as defined in that Grants Management Manual. He/she will actively work with the Grants Management Specialist in following up departmental tasks and ensuring tasks are tracked, followed up and executed. Supervise the Grants Management Officer, management of a portfolio of awards and provide support in their absence. He/she will be the focal point for coordinating meetings, calls and consolidating departmental “to do lists”. Main duties Manage a portfolio of awards assigned by ensuring that program staff, partners and sub recipients are served with day to day information in award management. Maintain and reconcile award account receivable with Finance department, send reminders for all outstanding invoices and follow up to ensure all outstanding invoices are paid. Maintain and reconcile award account payable with Grants Management Officer and ensuring uncollected invoices are followed up and settled. Support with reconciliations and maintenance of staff effort report and effort profiling in ESS. Ensuring that staff follow grants management policies, directives, standards and procedures. Assists in reviewing grantee Notice of Grant Awards (NGAs), Memorandum of Understanding, and Subcontracts to identify and resolve budget, compliance and/or other problems, in cooperation with appropriate program staff, not excluding audit and/or other issues as required; Circulates notices for current and closing projects; grant applications in progress/awarded; re-budgeting forms and issues on donor regulations/guidelines as deemed necessary; Obtains required closeout information and facilitate grant closeout process with project accountant and grant investigators or project teams; Support Grants Management Specialist in proposal budget development/reviews to ensure compliance with budget policy. Monitor awards milestones, funding mechanism and reconciliation of bridge funding support. Review awards Budget to Actual for all grants portfolio generated by respective Grants Management Officer for discussion in department meetings and following up on award burn rates. Coordinate and facilitate the resolution of all Grant and Contract related financial issues between Project Teams and Finance Teams Assist Grants Management Specialists in reviewing all procurements request, Air Travel Authorizations and Recruitment requisitions. Run award expense lists ensure accuracy and allowability. Provide technical support as required to staff and sub recipient Qualifications A Degree in Business Administration/Accountancy or Finance Minimum of 2 years’ experience with private sector or NGO’s or International Organization with experience that includes documentation and filing Strong knowledge and training in USG or any other donor regulations and policies preferred Strong communication skills Intermediate to Advanced Proficiency in Microsoft office programs, particularly Excel and Word a MUST Proficiency in any accounting software will be an added advantage. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka.
Reports to the Head Research Operations. The incumbent will perform forward and back translations for study documents, In coordination with QA/QC Coordinators, develop action plans for corrective measures on a study-by-study basis to ensure compliance with protocol and quality goals and to ensure resolution of identified issues. Main Duties Performs forward and back translations for study documents, including informed consent forms, participant materials, data collection forms, etc. Completes final quality check on translated and back-translated documents to ensure accurateness Provides translation services for focus group discussions and other transcripts of oral conversations Coordinates translation process with various Study Coordinators and Supervisors to ensure priorities and timelines are met. Assists the QAQC Coordinator in internal and external monitoring visits as required. Reviews study files as needed with an emphasis on case report forms to ensure compliance with study protocols, good clinical practice guidelines, and study-specific procedures and document findings Assists with the implementation of QC tools and training of staff Provides timely feedback (positive and negative) to study staff regarding forms completion and accuracy Assists the responsible QAQC Coordinator track study-specific QC performance indicators and trends and provide feedback to both the QAQC Coordinator and study teams. Updates the monitoring spreadsheet for each non-network study and keep it up to date. Completes all required study training, including routine Human Subjects Protection and Good Clinical Practices training as required. Qualifications Minimum 3-year Diploma in a Social Science-related field At least 1 years’ experience in Research activities including QA/QC and training staff At least 2 years’ experience in translations of study-related materials and strong knowledge of commonly used local languages in Lusaka (e.g. Nyanja, Bemba and Tonga) Proficient in Microsoft programs. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka.
Reports to Chief Scientific Officer. The incumbent will participate in protocol activities such as participant enrolment, clinical assessments, Specimen collection, completion of case record forms, assessment of adverse events and general documentation and manuscript preparation in close collaboration with other team members in the lab and the clinics. Main duties Conducts assigned study procedures and adhere to procedural and international guidelines for research conduct Counsels participants about study specific procedures Performs thorough and detailed screening, enrolment and follow-up medical histories and physical exams, including past medical history, Reviews, grades and signs off on all study lab results. Proficiently assesses and reports all adverse events, including severe adverse events and adverse events requiring expedited reporting Ensures that written informed consent is obtained, and appropriate consenting procedures have been followed for illiterate or partially literate potential participants, before any study procedure is performed on any participant Assesses and treats all participants for any adverse events resulting from a study procedure and any other adverse event reported by a participant. Follow protocol guidelines for management of all toxicities and adverse events reporting Provides appropriate referrals to the Medical Officer/ Nurse in Charge at the District Clinic or University Teaching Hospital, as required Ensures the safety and confidentiality of data collected by ensuring that it is handled and stored in a safe and secure place at all times Supports continuous quality improvement activities, including implementation of the CIDRZ Quality Management Plan, to promote the quality of study data Maintains strict participant privacy, confidentiality and protection of participant health and personal information at all times Supports training of study staff on new protocols, and study specific procedures Acquire and maintain an in-depth knowledge of the study protocol Qualifications MBChB, MBBS, MD or equivalent Completed a medical internship program At least 1 year of experience in clinical trials research required Knowledge of vaccine related clinical research preferred Registered Medical Officer in good standing with the HPCZ Interest in patient care/ clinical medicine required Excellent written and spoken English skills How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka. jobs@cidrz.org
The incumbent will be based in health facilities to work in collaboration with the facility staff in designated clinics to mentor facilities staff to provide quality patient care and support the clinical management of HIV infected individuals including the provision of anti-retroviral therapy (ART). The Clinical Mentor will also work and collaborate with all CIDRZ technical staff to address and improve all issues affecting the quality of the care, provide mentorship and supervision or Technical support to facility staff. Qualifications Diploma in Clinical Medical Sciences Minimum 3 years’ experience in clinic environment Trained in Adult and/or Pediatric ART management with clinical experience in ART Good understanding of the HIV/AIDS technical areas, must be computer literate and have a valid practicing license How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka.
The Implementation Nurse will work in designated health facilities in collaboration with the facility In-charge and staff to provide quality care in the management of HIV/AIDS at facility level. Will provide hand on mentorship to facility staff and ensure that quality care is provided to HIV infected individuals and ensure smooth implementation of National Guidelines and observe SOPs in all designated health facilities. Will carried out clinical services in collaboration with facility staff and the community with support from Zonal lead, CIDRZ Qualifications Registered Nurse/Midwife or Enrolled Nurse/Midwife Certificate in Basic ART training, Advanced ART and PMTCT training a plus, 3 years working experience, Registered with GNC, Ability to work under minimal supervision and good communication skills, Good Mentorship/facilitation skills, Basic computer skills, Good communication skills, Ability to work independently How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director, PO Box 34681, Lusaka.
Reports to Clinical Care Specialist. The Regional Coordinator will be responsible for overseeing the administrative and clinical implementation of the CIDRZ HIV prevention, care and treatment program in close collaboration with the Ministry of Health in the region. Main duties Functions as a liaison between the Provincial, District and CIDRZ and to coordinate the cooperation and communication between the institutions. In collaboration with the PMO and other stakeholders, to strategically plan, oversee and support implementation of the HIV program with a view of Achieving Control of the HIV Epidemic in Zambia. Supports capacity building, resulting in timely and accurate reporting by CIDRZ teams as well as DMO and PMO on required indicators, using specified tools and technology. Promotes operational research and innovation to improve access and quality of care for people living with HIV. Coordinates logistics related to availability of both human and material resources within the CIDRZ provincial office. Ensures that continuous staff development takes place, required for the task, focussed on improved staff motivation and retention. Provides oversight to ensure accountable and transparent resource management. Responsible for creating a realistic project budget and tracking expenditures and reviewing and approving all project expenses in line with USG regulations. Responsible for ensuring project budget is updated to reflect necessary changes and adjustments, e.g., based on cost increases or savings or new requirements identified during the course of project implementation. Responsible for monitoring expenses against current budget and ensuring project spending remains within budget limits. Responsible for constantly identifying areas for cost savings and efficiencies so that the project can have the greatest health impact possible within its given budget. Works with Finance and Audit departments to ensure compliance with U.S. government/ donor and CIDRZ financial regulations and guidelines. Develop and submit all program reports and requirements within stipulated time frames Qualifications Registered Medical Doctor or Clinical Officer/MSc Nurse or relevant medical discipline equivalent. Demonstrated understanding of the principles of HIV healthcare. Demonstrated experience in health systems programming and/or health systems research Minimum 3 years of relevant clinical experience Proven team leadership skills and team player Excellent written and oral communication skills Closing Date for receiving applications is 12th October, 2018. How to Apply Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to: CIDRZ Human Resources Director PO Box 34681, Lusaka.

Jobs in Zambia by Centre for Infectious Disease Research in Zambia (CIDRZ)

Zambia jobs

The ultimate guide on how to get a job in Zambia

The Zambia jobs market is fast paced because jobs are in short supply. Jobs are mainly advertised in national newspapers and through word of mouth. You can also find Zambian jobs online through recruitment websites and social media sites like LinkedIn.

We’ve written this guide to help all Zambian job seekers in their quest to find a rewarding job. We’ve had the experience of being the job seeker and the recruiter in Zambia and the UK. Our intention is to use both the Zambian and international perspective and experience we have so you can get the best of both worlds. This guide will cover:

  • Zambia jobs and the recruitment process
  • Application tips for jobs in Zambia
  • How to find jobs in Zambia the unconventional way
  • Where Zambia jobs are advertised

Zambia jobs and the recruitment process

Job advertisements

Jobs are mainly advertised in Zambia’s national newspapers and through word of mouth. Get the full details on how you can get the latest on jobs by reading our guide on where they are advertised.

Vacancy windows for jobs in Zambia

Because of the stiff competition for jobs in Zambia, the vacancy window for entry and some mid level jobs tends to be very tight. This is to help recruiters minimise application numbers. The more professional the job the longer the vacancy window tends to be. When you see a job you are interested in, you’ll need to take prompt action.

Application process for Zambia jobs

Nowadays, more and more companies will ask you to email your CV and application documentation. However, some organisations, especially Government organisations will still ask you to deliver a printed or handwritten application.

Communications from the employing organisation

Because organisations usually get a high number of applicants they are unlikely to communicate with you or provide any feedback, except to invite you for an interview if you are successful.

Interviewing for Zambia jobs

Make sure you check your emails and answer your phone for any communications with a potential employer. Since it is an employers market they are unlikely to chase except if you stand out as a high quality candidate. Companies will not alway tell you about the interview format. Expect anything from one to one interviews, panel interviews, tests and even group work with other applicants. If you want to be prepared, it won’t hurt to ask about what they expect of you. If you are applying for a job as an expat or returning resident, organisations may interview you by video link such as Skype.

Trials and probation periods

Most companies will start new recruits on a trial probation period, usually around three months. This may be longer if you are entering a training programme or a more established organisation.

Application tips for jobs in Zambia

Getting a job anywhere is about you being able to communicate that you're the most suitable candidate for the position. Qualification and experience play a huge part but it also comes down to the effort spent in the application and how you fit in with the company. Distinguish yourself by spending time on your application correspondence. Follow these tips to get yourself started right in the Zambian job market, making sure your emails, CVs and cover letters get opened, read and considered for interviews and positions. All the best!

Step 1 — finding the right job vacancy in the Zambia jobs market

Read our guide on where Zambia jobs are advertised. In addition to the jobs sites, newspapers and recruitment companies we’ve listed in that section, word of mouth is still one of the biggest ways people find jobs in Zambia. Put the word out that you're looking for a job with your friends and family. Remember, that people know people, who know people! Word will get around, especially if you have a proven track record.

Step 2 — applying for jobs in Zambia

With significant competition in the Zambian jobs market it is imperative that you make an effort to stand out. Here are our top job application tips.

Focus your applications and energy

Applying for every job you find can feel very productive, but it’s better to think about quality over quantity. You’ll have more success applying for 10 positions well than for 100 jobs that you loosely fit. Having received many job requests and applications from people from very different backgrounds to The Best of Zambia, we’ve noticed this to be a problem in the Zambian jobs market.

From an employer’s perspective it is frustrating to receive job applications from people who are from altogether different backgrounds that do not have transferrable knowledge, skills and experience. It sends a message that the applicant is thinking, ‘any job will do’. If this comes through, it may well put you on the ‘no’ pile pretty quickly. Although as an applicant it may sometimes feel like any job will do(!), it’s important to take the time to communicate otherwise in your application. The jobs market in Zambia would be more efficient for applicants and recruiters if everyone applied to jobs to which their knowledge, experience and skills are suited to, rather than applying for those loose fit job opportunities.

Demonstrate you are a good fit

To apply for jobs you’re suited to, choose to apply for jobs that are related to:

  • Work experience you have previously had
  • Sectors you have worked in
  • What you have studied or are studying
  • Your areas of interest and your aspirations

There is nothing wrong with seeking a complete career change or applying for jobs that don’t quite follow on from your current position. However, when you do this, it is important to:

  • Clearly explain why you are changing paths
  • Demonstrate how you have transferrable knowledge, skills and experience that would be valuable for the role you are now applying for
  • Reassure recruiters that you do not plan to make a habit of changing direction too often

Don’t apply for more than one position at a company

If an organisation is filling more than one position, and you apply for more than one job at the same company, you'll seem like you are unfocused and looking for any job.

Write a tailored cover letter for each application

Generic introductions don't work especially in the saturated Zambian jobs market. Seasoned recruiters can spot generic introductions a mile off! All they do is make you look like you haven’t made the effort. Instead, take the time to demonstrate you are a good fit by adapting each cover letter to the position you're applying for, identifying relevant accomplishments, achievements and anything you can offer the particular role.

Think about your references

It’s always a good idea to have a reference from a previous employer. Current recruiters will appreciate the chance to speak to a person you have worked for previously. It also demonstrates that you left that position on good terms which is always a sign of a respectable professional individual. You can also consider references from teachers, coaches and church leaders. Having references from friends and family doesn’t look very professional and isn’t recommended simply because they are likely to be biased. Another important point is to ask your referees if they are willing to give a reference. It won’t go down well if they are surprised to hear from your potential employers when they get in touch.

Follow the application instructions

This might seem obvious but many people fall at this first hurdle! If the instructions say send an email to a specific email address, with a specific subject line with specific attachments then do that. Recruiters give these instructions to make their recruitment process as simple and efficient as possible. Those that follow instructions will stand out for the right reasons.

Give your email a clear subject

Your email might not even get opened if it doesn’t have a clear subject line, looks too vague or is unprofessional. Give the reader context such as the position you're applying for.

Keep it short

Zambian recruiters have to go through many applications and might not read beyond the first paragraph of an email or cover letter. Keep them short, concise and focused. Two or three paragraphs are enough although you might consider more, the more professional the job.

Keep it professional

You’re writing to your potential boss. Keep your correspondence professional and skip the slang, abbreviations and emoticons. This is not a text or whatsapp message, so use paragraphs and full sentences!

Make sure it's perfect

Spell check, grammar check and proofread your application document. Then do it again. Read it out loud and if you have trouble spotting your own mistakes, ask someone else to run through it.

Make sure you're contactable

It seems obvious, but make sure you include your contact information. Provide a name, phone number and email address and then be on the alert to answer your calls and check your emails.

Don’t use a work email address!

It’s always best to use your own email address and phone number otherwise it’s not very respectful to your current employees. Imagine how difficult you will make things for yourself if your current employer found out and you don’t get a new job straight away.

Make sure you're online presence is good

Increasingly, recruiters considering your application will search for you online. Make sure you look responsible and trustworthy on social networks such as Facebook, Twitter and LinkedIn. Read more about this, in our section, ‘How to find jobs in Zambia the unconventional way’

Keep encouraged

Looking for a job in Zambia can be a trial. Don't get discouraged. Stay positive and keep moving forward. You can do it!

Step 3 — Interviewing for jobs in Zambia

Prepare, prepare, prepare

It’s essential that you find out as much as possible about the company you are going to be interviewing at. A good place to start is their website (if they have one). Also look for company information on social media channels like Facebook, LinkedIn and Twitter. Research the following key information:

  • Company products and services
  • Key team members
  • Awards and achievements
  • Approach and company culture

Going to an interview equipped with such knowledge enables you to tailor your responses to suit the company and possibly even the people interviewing you. Demonstrating that you know about the company and showing genuine interest will help you stand out. This will always go down positively with recruiters.

Dress code for interviews for jobs in Zambia

They say you only have a few seconds to make the right impression. You should want to make an entrance for the right reasons when going for any level job. Ladies, avoid outfits that are too revealing and have too much jewellery and makeup. Gentleman, iron your shirts and ensure your haircut is professional looking. Other tips are to have clean shoes and ensure you smell nice - small details will make a big difference! Of course, not all jobs require you to dress the same. For example, an interview for a job in fashion will mean you have an opportunity to demonstrate that your style matches with the company. Similarly, going for an interview on a construction site may not require you to be suited and booted. All in all, the research you do when preparing for your interview may help you select the perfect interview outfit. Think about the position, the work you will be doing if you got the job and dress accordingly. It’s a good idea to carry these habits through to when you get the job as well.

Be on time

Never be late for a job interview! It will make your potential employers think you are disorganised and that you don’t care for the job. It’s far better to be early. If you are too early you can always wait elsewhere and then go in 10-15 minutes early.

Be polite to everyone

A good way to make a positive impression is to be polite to everyone you meet when you go for the interview. Being polite and respectful is a good trait to have everyday but even more important at this early stage when you have no idea who is who, or what level of influence they have on the recruiters.

Take the right paperwork

If you have any certificates, letters of recommendation, work samples, or anything you were asked to take the interview, make sure you have them, and that they are professionally presented.

Prepare questions for the interviewer

Most interviewers will give you the opportunity to ask them questions. As someone who has been the interviewer, it’s always disappointing when people don’t have questions or ask the wrong questions. Ask questions that demonstrate your desire to settle in, make a positive impact and to contribute long term. Don’t ask questions about leaving early or whether you can play music!

How to find jobs in Zambia the unconventional way

Apart from the traditional job advertisement route to finding a job in Zambia there are some things you can do to get noticed.

Networking events where you could meet recruiters for Zambia jobs

The is a good selection of events you can attend to be in with a chance to meet potential recruiters. Some examples are Bongo Hive and Startup Hour. Be sure to keep up to date with career development and networking events via our events in Zambia page.

Make a point of making the right impression, holding conversations, listening, asking questions, letting people know what type of job you are looking for and giving out your contact details. A good tip is to connect with people you have met on relevant social media channels after the event, for example, LinkedIn and Twitter. Remember, you may not meet your next boss, but you could meet the person who will recommend you to your next boss.

Demo your work and interests to attract recruiters

The digital world we live in enables you to demonstrate your work, interests, personality and dreams with relative ease. For a relatively low investment you can set up a website/blog where you can post content that may well impress potential employers. If you haven’t got the budget or technical knowledge to set up a website then you can use tools like LinkedIn and Medium to do the same thing. You can write content that demonstrates your expertise, commitment and passion. Sharing photos, videos and audio files are another way to impress. You can also use these website to network online with potential employers. If your blog can help you impress potential employers then remember to include it in your CV and job application.

Work your social media profiles

Too many people only use social media for fun, jokes and proof of their latest weekend shenanigans. It is important to remember that a lot of what you post is public and savvy employers will look you up social media. Think about your social media accounts as places you can share your expertise, show off your personality and aspirations, and also build valuable relationships with people who can help you get that dream job.

Offer to work for free

This may seem counterintuitive but if you are not currently working or studying it’s probably best to do some voluntary work. A potential employer will be impressed that you are filling your time with something valuable rather than just sitting around. Doing voluntary work will also give you an opportunity to learn new skills and gain further experience.

Where Zambia jobs are advertised

1. Newspapers with Zambia jobs

Many large organisations, such as those in the mining, agriculture and development sectors still mainly advertise in Zambian newspapers. These include:

  • Zambia Daily Mail — a national newspaper with a daily jobs section (Monday - Saturday) that is not available online. The best days for jobs are Monday, Tuesday and Wednesday
  • The Post — a national newspaper with a daily jobs section that is not available online. However currently this newspaper is not available
  • Times of Zambia — a national newspaper with a small daily jobs section that is not available online
  • Zambia Daily Nation — an independent newspaper that is widely circulated in Lusaka every day apart from Sundays, but has very few if any job advertisements. It’s online job section is not updated regularly.

2. Online newspapers with Zambia jobs

  • Zambia Eye — it does have a small jobs section but it’s quite dificult to navigate and it’s unclear how recent the jobs are

3. Zambia jobs websites

  • The Best of Zambia — A free and easy way to find jobs in Zambia with new job opportunities listed daily
  • Go Jobs Zambia — A leading job finder website in Zambia with easy to use job search facilities and lots of tips and advice for Zambian job seekers
  • Jobs in Zambia — Lists a handful of current jobs
  • UN Jobs Zambia — Latest jobs are listed by date added and closing date with the ability to search by location
  • Job Search Zambia — Lists 3-10 jobs daily, with good job search facilities
  • Mining Jobs in Zambia — Part of the CareerMine network, this site tends to list 0-3 mining related jobs a day
  • Find Zambian Jobs — Lists jobs daily
  • Job Options, Zambia — a steady stream of latest jobs and jobs finding tips

4. Zambia jobs on international job websites

  • Careers 24 Zambia — One of the leading job portals in South Africa, this site also lists professional job vacancies in Zambia, from supervisors through to Directors
  • CV People Africa — Lists a range of latest jobs in Zambia with a handy progress report that shows hits, shortlisted, interviews and complete status
  • Reed UK — There is sometimes a handful of jobs from international organisation in Zambia on this UK jobs site
  • Recruitment Matters — This Zimbabwean site lists some jobs in Zambia
  • Teaching Jobs — This teaching jobs site advertises Zambian teaching jobs that welcome international candidates
  • PNET Zambia — This South African website lists some professional jobs in Zambia
  • Robert Walters Africa — Some specialist professional Zambian jobs are listed in their East Africa location
  • Career Jet — A useful job search engine that allows you to sort professional jobs by Zambian province and contract type
  • Work in Africa — lists professional jobs in Zambia
  • CA Global Africa Recruiment — focuses on the mining, oil and gas, banking, finance, telecoms, IT, engineering, construction, power and energy sectors

5. Zambia jobs on Facebook

The 3 leading Zambian job advertisers on Facebook are

When you search for ‘Zambia jobs’ on Facebook you may also get one off job advertisements by specific organisations, so it’s worth searching Facebook too. When you spot a company that posts a job vacancy on Facebook, they are likely to do it again, so it might be worth liking their page to be in with a chance of seeing their vacancy updates.

6. Zambia jobs on LinkedIn

LinkedIn has a jobs tab which allows you to add your location. The search facility isn’t that great because it will throw up some jobs in other locations. So you can do a search to only highlight Zambia, Lusaka (or you city of choice) or ZM jobs, (Ctrl F) and then apply through LinkedIn.

7. Recruitment companies in the Zambian jobs market

There is a range of recruitment companies in Zambia who you can register with. Start by finding out as much about the company as possible, such as, if they focus on a specific sector. Then pitch yourself to them, following their registration instructions — remember they are the connection between you and your ideal job.

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