Reports to Chief of Party. The incumbent will be the lead expert for financial, operations and grants management. This includes establishing and maintaining appropriate internal controls to ensure compliance with USG/ USAID rules and regulations, award requirements, organizational policies and procedures, and standards of ethics and integrity. He/she will be responsible for efficient resource deployment and use, program accounting and financial reporting systems, cost-share and related reporting. He/she reviews all reimbursement requests for appropriateness, and ensures that awardees are in compliance with USAID established administrative and financial policies, procedures, and sound business practices. Following awards, they will monitor all phases of award initiation and closing, including assessment of grant management, and performance of sub-awards, together with the project lead and the finance and grants team of CIDRZ. This position requires knowledge and skill in managing financial and grants management laws and regulations of USAID.
Oversees all finance and operations (F&O) functions and departments, including financial management, budgeting, accounting, contracts and grants (C&G) management, procurement, human resources (HR), information and communication technology (ICT), administration and logistics.
Supervises all finance & grant management activities (both for prime award and subaward management) and reporting on grant performance, i.e. contractually required deliverables.
Coordinates financial, technical and management inputs to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports.
Responsible for managing audits and following up on any findings/recommendations, both at prime and sub-awardee level
Implements new and revised grants management policies, directives, standards and procedures
Reviews adherence to policies and guidelines and reports to head of department
Provides training, technical assistance and guidelines, oversight, expertise and consultation to internal staff, management and program officials, awardees, review panels, applicants, recipients, and sub-recipients
Conducts financial reviews of applications to ensure sufficient fiscal integrity and financial capability are included, examine proposed costs, and determine whether the budget and budget narrative accurately explain the projects costs.
Works with awardees to secure all required legal and financial paperwork including obtaining a Letter of Agreement (LOA) between the awardee and CIDRZ
Supports pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities
Conducts post-award reviews and analyses to identify and resolve management, financial, and administrative issues
Monitors all phases of award evaluation, approval and closing, including assessment of technical progress and performance under their portfolio.
Reviews all invoices and reports prior to submission to funders.
Supervise close-outs of grants and/or agreements, ensuring compliance with programmatic, administrative, and fiscal requirements of relevant statutes, regulations, policies, guidelines, and with grantee stated objectives, and the applicable implementation plan
Degree in Finance or a related field or a professional qualification in accountancy, such as ACCA, CPA, or CIMA; must also be registered with the Zambian Institute of Chartered Accountants (ZICA). A Master’s degree is preferred.
Minimum of 5 years’ experience with USAID funded projects or International Organizations with USG projects experience.
Strong knowledge and training in USG or any other donor regulations and policies.
Experience with budget development, monitoring and reporting and strategic development
Demonstrates a degree of independence, requiring moderate supervision from management to accomplish complex project work assignments
Demonstrated written, presentation, communication, and organizational skills in English.
Additional Preferred Qualifications:
Master of Advanced Degree in Business Administration/Accountancy or any other relevant academic/professional qualification
Progressively responsible experience in overseeing financial operations and management of large-scale, complex development activities in Sub-Saharan Africa (preferably Zambia)
Demonstrated experience overseeing the procurement administration and financial management and reporting of a PEPFAR-funded activity.
Demonstrated experience and skill of pipeline analysis, financial report writing and expenditure analysis. Office of Management and Budget (OMB) grants management circulars, Qualitative and quantitative techniques used in grants management
Understanding of grants management cycle (e.g., planning, award and post-award management), grant recipient stakeholders’ s (e.g., state, local and tribal governments, non-profits) management